Senior Project Specialist

Job Summary:

Oversee the management and execution of the Authority’s administrative and developmental projects within the Administrative Affairs Department. This includes infrastructure projects, organizational transformation initiatives, internal systems development, and workplace enhancement initiatives. The role ensures efficient implementation in alignment with approved timelines and budgets, contributing to the achievement of the Authority’s overall strategic objectives.

Key Responsibilities:

• Manage and monitor administrative projects such as office development, digital transformation, administrative service improvements, and operational efficiency initiatives.
• Prepare and implement project plans and schedules using project management tools (e.g., MS Project, Primavera).
• Coordinate with relevant departments (Finance, Procurement, IT, HR) to ensure project execution aligns with approved policies and procedures.
• Prepare regular progress reports detailing project status, budgets, risks, and challenges for submission to the Director of Administrative Affairs.
• Participate in developing project documentation including scope of work, TORs, technical and financial proposals, contracts, and meeting minutes.
• Identify potential risks and challenges and develop proactive mitigation plans to ensure business continuity.
• Supervise workplace and administrative service improvement initiatives and measure their impact on efficiency and employee satisfaction.
• Contribute to the evaluation of technical and financial proposals in collaboration with relevant departments.
• Ensure all projects comply with internal governance frameworks and procedures.
• Develop and track Key Performance Indicators (KPIs) to measure project success and outcomes.

Required Skills:

• Strong communication and stakeholder management skills.
• Excellent problem-solving and analytical thinking abilities.
• Ability to manage multiple projects and prioritize tasks effectively.
• Proficiency in Microsoft Office applications and project management systems.