Senior Project Support Officer

An exciting opportunity has arisen for a Senior Project Support Officer to join a dedicated team driving one of Queensland's most strategic educational infrastructure initiatives.

This role offers the chance to make a meaningful impact by supporting the delivery of a project that will set the foundation for equitable access to essential learning environments across state schools. You will be part of a supportive and knowledgeable team, working closely with experienced professionals who are committed to fostering collaboration and inclusivity. The position provides exposure to high-level project management activities, stakeholder engagement, and governance processes, all within an environment that values your input and encourages professional growth. Flexible working arrangements and ongoing training opportunities ensure you can balance your career ambitions with personal commitments while developing your skills in a nurturing setting.

• Play a pivotal role in shaping the future of educational infrastructure standards across Queensland, contributing directly to improved equity and access for students statewide.
• Work within a highly collaborative and supportive team environment where your organisational skills and attention to detail will be valued and developed through ongoing training opportunities.
• Enjoy flexible working arrangements that support work life balance, alongside exposure to complex project management activities and stakeholder engagement at multiple levels.

What you'll do:

As a Senior Project Support Officer you will play an integral role in supporting the successful delivery of a strategic initiative aimed at establishing minimum standards for educational infrastructure. Your day to day responsibilities will involve coordinating project activities across multiple workstreams while ensuring clear communication among stakeholders. You will be instrumental in preparing documentation that underpins key decisions and supports transparent reporting. By facilitating stakeholder engagement sessions and collating valuable feedback, you will help shape recommendations that drive positive change. Your ability to manage administrative tasks efficiently will contribute to smooth project operations while your commitment to quality assurance ensures outputs meet rigorous standards. This is an opportunity to apply your organisational talents in a context where every detail matters-helping lay the groundwork for future improvements in Queensland's school infrastructure.

• Support the Project Manager in planning, scheduling, and tracking key milestones and deliverables throughout the preliminary phases of the initiative, ensuring all activities are well organised and efficiently executed.
• Assist in preparing comprehensive project documentation including detailed work plans, progress reports, meeting notes, presentations, and other materials required for effective communication.
• Coordinate inputs from various contributors and maintain accurate records for all deliverables, ensuring version control and consistency across project outputs.
• Organise stakeholder engagement activities such as meetings, workshops, and briefings, preparing agendas, discussion notes, decision registers, and outcomes documentation to facilitate productive consultation.
• Collate and analyse feedback from stakeholders to inform project findings and recommendations, ensuring that diverse perspectives are considered in decision making processes.
• Liaise effectively with internal stakeholders to ensure communication materials are timely, accurate, and aligned with overall project objectives.
• Assist in preparing regular progress updates and governance reports for senior leaders, maintaining risk and issues registers with up to date information on project status.
• Support quality assurance processes by reviewing consultant and contractor deliverables for alignment with departmental expectations and templates.
• Help manage dependencies between related initiatives to ensure seamless coordination across internal workstreams.
• Provide administrative support including logistics coordination for meetings, workshops, procurement activities, contract administration processes, document management, consultant onboarding, and general day to day operations.

What you bring:

Your proven experience supporting infrastructure projects within large organisations equips you with the practical knowledge needed for success as a Senior Project Support Officer. You bring exceptional organisational skills that allow you to juggle competing demands without compromising accuracy or timeliness. Your strong communication abilities mean you can prepare clear documentation while engaging empathetically with stakeholders at all levels. Collaborative by nature, you thrive when working as part of a multidisciplinary team-sharing insights generously while respecting diverse viewpoints. Your familiarity with project management tools ensures you can contribute meaningfully to planning activities while maintaining high standards of quality assurance. Experience managing administrative functions such as contract coordination or procurement further enhances your suitability for this role. With relevant qualifications or certifications adding value-and your commitment underscored by possession of a QLD Blue Card-you are ready to make a significant contribution towards advancing educational equity across Queensland.

• Demonstrated experience providing support on infrastructure projects within government or large organisations-ideally in education services, planning, architecture or policy related environments-showcasing your ability to navigate complex settings.
• Exceptional organisational skills with meticulous attention to detail that enable you to manage multiple priorities simultaneously while meeting tight deadlines.
• Excellent written and verbal communication abilities demonstrated through preparation of documents, collation of data, report writing, and effective interpersonal interactions.
• Proven track record of collaborating within multidisciplinary teams where you engage constructively with colleagues from diverse backgrounds.
• Sound understanding of project management principles coupled with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Project) enabling you to produce high quality outputs efficiently.
• Experience coordinating stakeholder engagement activities including meetings, workshops or briefings where you prepare agendas and capture outcomes accurately.
• Ability to maintain comprehensive records for deliverables using robust version control practices that ensure consistency across documentation.
• Familiarity with governance processes such as risk register maintenance or progress reporting which supports transparency throughout the project lifecycle.
• Experience supporting contract administration processes including document management or consultant coordination within procurement frameworks is highly desirable.
• Qualifications in project management or related disciplines are advantageous but not mandatory; holding a QLD Blue Card is required for this position.

What sets this company apart:

Joining this organisation means becoming part of an environment where collaboration is truly valued-where supportive leadership fosters both personal development and collective achievement. The team is known for its inclusive approach: everyone's contributions matter regardless of background or experience level. Flexible working opportunities allow you to balance professional responsibilities with life outside work while generous training provisions encourage continuous learning. You'll benefit from being surrounded by knowledgeable colleagues who share their expertise freely-creating a network that supports growth at every stage of your career journey. The organisation's commitment to equity extends beyond its projects into everyday practice: here you'll find genuine respect for diversity alongside policies designed to promote wellbeing among staff members. Working on this strategic initiative offers not only professional fulfilment but also the satisfaction of knowing your efforts have lasting impact on communities throughout Queensland.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.

To apply please click apply or call Noah Young on 7 for a confidential discussion.

About the job

Contract Type: Temporary

Specialism: Government

Focus: Portfolio, Program and Project Management

Industry: Public Sector and Government

Salary: AUD70 AUD76 per hour

Workplace Type: Hybrid

Experience Level: Associate

Location: Brisbane CBD