SIP Administrative Assistant (Part-time/25 hrs a week)

This is a federal grant-contracted position that will remain in place for the duration of the grant.

Reports to: Assistant Vice President of Academic Operations/ SIP Director and SIP Operations

Position Summary: The primary role of the Administrative Assistant for the Keystone College Promising Pathways to Success (SIP) grant is to provide comprehensive administrative, operational, and clerical support to ensure the effective implementation and compliance with grant-funded activities.

Primary Responsibilities:

• Provide administrative support to the Keystone College Promising Pathways to Success (SIP) team.
• Manage calendars, schedule meetings, and coordinate grant-related appointments and events.
• Prepare correspondence, reports, and meeting materials.
• Maintain organized electronic and physical filing systems for grant documentation.
• Assist with preparing, collecting, and organizing required grant reports and supporting documentation.
• Maintain accurate records of program participation, services provided, and other required data.
• Prepare materials for internal and external audits as needed.
• Assist with tracking grant expenditures in coordination with SIP Operations.
• Process purchase requisitions, invoices, travel reimbursements, and other financial documents in accordance with grant and institutional policies.
• Enter and maintain program data in student information systems or grant management systems.
• Generate reports as requested to support program evaluation and performance tracking.
• Support special projects and initiatives related to the successful implementation of the grant.

Experience, Competencies and Education

• High School diploma or GED.
• 3-5 years of administrative experience.

Please send resume, cover letter, and names, addresses & phone numbers of three professional references to: Human Resources * Keystone College * One College Green * La Plume, PA 18440-1099 * email: humanresources@keystone.edu