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Site Admin
Site Administration & Office Management
- Oversee site office operations, including documentation, filing systems, and correspondence.
- Manage site facilities such as accommodation, transportation, housekeeping, and utilities.
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Coordinate issuance and control of site ID cards, access passes, and attendance systems.
- Maintain manpower records, attendance, and leave data for staff and contract workers.
- Coordinate with HR for mobilization, demobilization, onboarding, and exits.
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Support payroll inputs, timesheets, and contractor manpower reports.
- Coordinate with local vendors, service providers, and contractors for site-related services.
- Assist in procurement follow-ups for office supplies, consumables, and site facilities.
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Verify bills related to site administration and services.
- Maintain site registers, logs, and statutory records as required.
- Prepare and submit daily, weekly, and monthly administrative reports to project management.
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Support audits and inspections by ensuring availability of site documents.
- Support compliance with labor laws, statutory requirements, and company policies at site.
- Coordinate with EHS team for safety inductions and record-keeping.
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Assist project team in organizing meetings, visits, and reviews.
- Maintain records of site assets, furniture, IT equipment, and consumables.
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Track issuance, movement, and condition of site assets.
- Act as a single point of contact for administrative matters at site.
- Coordinate between site team, head office, and external agencies.
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Ensure effective communication of administrative instructions and updates.
- Bachelor’s degree / Diploma in Administration, Commerce, Arts, or related field.
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8–10 years of experience in site administration, preferably in EPC, solar, or infrastructure projects.
- Strong administrative and organizational skills.
- Knowledge of site HR processes and documentation.
- Good communication and coordination abilities.
- Proficiency in MS Office (Excel, Word, Outlook) and basic reporting.
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