Site Administrator

Location: Karachi

Salary Range: Market Competetive

Job Description:

We are looking for a highly organized and proactive Site Administrator to support daily administrative operations at the project site. The ideal candidate will manage documentation, coordinate logistics, support site staff, and ensure smooth communication between the site and head office. This role is essential for maintaining efficient site operations and compliance with company procedures.

Key Responsibilities:

• Manage and maintain all site documentation, including attendance records, delivery notes, inspection reports, and correspondence.
• Coordinate with subcontractors, suppliers, and internal teams for scheduling, deliveries, and site logistics.
• Support the Site Manager and engineering team with administrative tasks such as report preparation, filing, and data entry.
• Track and manage inventory of site materials, tools, and office supplies.
• Handle site-level HR tasks such as timesheets, leave records, and staff onboarding documentation.
• Ensure compliance with company policies, safety procedures, and document control standards.
• Assist in preparing daily, weekly, and monthly site reports.
• Maintain a clean and organized site office environment.
• Act as the point of contact for communication between the site and head office or external stakeholders.

Qualifications:

• Diploma or bachelor’s degree in business administration, Office Management, or a related field.
• 2–4 years of experience in site administration or office coordination, preferably in construction or engineering projects.
• Proficient in MS Office (Word, Excel, Outlook) and document management systems.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Fluent in English and Pakistani languages (e.g., Urdu; regional languages are a plus).
• Ability to work independently and under pressure in a fast-paced site environment.

Preferred Skills:

• Experience with ERP or project management software.
• Familiarity with construction or engineering documentation.
• Basic understanding of HSE and QA/QC procedures.

Job Type: Contract
Contract length: 12 months

Application Question(s):

• Are you comfortable working on a construction site and handling admin tasks in a fast paced environment?

Education:

• Bachelor's (Preferred)

Experience:

• Site Administration: 1 year (Required)
• MS Office: 1 year (Required)

Language:

• English (Required)

Location:

• Karachi Clifton (Required)

Work Location: In person