Site Administrator

Site Administrator – Abu Dhabi, UAE

Are you a highly organized and detail-oriented professional who can keep site operations running smoothly - not just handle paperwork?

We are looking for a Site Administrato r who can manage documentation, coordinate site communications, and support project teams to ensure compliance, efficiency, and structured reporting across our MEP projects.

Who We are?

ALEC Holdings L.L.C - S.O (ALEC), part of ICD, is a leading GCC construction company known for delivering complex, high-profile projects. With 20+ years of experience, ALEC builds across sectors including airports, hospitality, retail, and high-rises

In the UAE, ALEC has delivered many of the nation’s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.

ALEMCO provides integrated MEP and facilities services that power some of the region’s most ambitious developments. From electrical systems to long-term maintenance, we focus on technical reliability and sustainable performance - supported by an inclusive and skilled team with a passion for engineering excellence.

Why Join Us?

As a Site Administrator at ALEMCO, you will play a vital role in maintaining site documentation control, workforce records, and communication flow between site teams, head office, and external stakeholders.

Join a professional and structured environment where your organization skills directly support project success and operational efficiency.

About Your Team

Reporting to the Project Manager / Contract Stores Manager, you will be responsible for managing site documentation, coordinating administrative processes, and ensuring accurate record keeping to support day-to-day site operations.

Key Responsibilities

Documentation & Records Management

• Maintain site filing systems (hardcopy & digital)
• Manage incoming and outgoing correspondence
• Track drawings, transmittals, and technical documents
• Maintain material submittal and approval logs
• Ensure proper document version control

Workforce & HR Coordination

• Monitor manpower attendance and timesheets
• Coordinate onboarding documentation for new site staff
• Assist with leave tracking and site HR documentation
• Support compliance documentation and audits

Procurement & Site Support

• Track material deliveries and gate passes
• Maintain LPO and invoice logs
• Coordinate with procurement and logistics teams
• Support site inventory and asset tracking

What We’re Looking For

Experience : 5+ years in a similar administrative role, preferably in a manufacturing or construction environment

Knowledge : Site documentation management, reporting, workforce admin, logistics, and internal communication

Expertise : Microsoft Office Suite, task tracking systems, basic data reporting, and organizational best practices

Top Skills

• Qualification in administration or relevant discipline, or equivalent experience
• Strong time management and multitasking capabilities
• High attention to detail and discretion
• Strong written and verbal communication
• Ability to coordinate across departments and handle fast-paced environments
• Proficiency in software and systems used for reporting and communication

What We Offer

• The chance to contribute to some of the UAE’s most iconic projects
• A collaborative, supportive environment that values efficiency and excellence
• Opportunities for professional growth and career progression

Ready to elevate your career? Join ALEC and play a key role in delivering iconic projects while growing in a dynamic and supportive team environment. We’re excited to hear from you!

If you’re inspired by what you’ve read and believe you’re the right fit, we’d love to hear from you.

If you are organized, proactive, and thrive in structured site environments - we want to hear from you.

Apply today and be part of something excellent!