Site Admin/Secretary

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

Job Description:

Parsons is looking for an amazingly talented Site Administrator/Secretary to join our team! In this role you will get to performs a variety of administrative/document control functions for a project or department.

What You'll Be Doing:

• Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent may be responsible for a small-sized project.

• Under general supervision, performs a variety of administrative and document control functions for a project or department.

• Responsible for greeting visitors. Maintains visitor sign-in book.

• Answers incoming calls, screens callers and directs calls accordingly. May take and relay messages as necessary.

• Maintains the Corporate Directory. Updates phone numbers and location of the staff, and distributes updated contact list.

• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.

• Performs other duties commensurate with functional level and responsibilities.

• Contributes as a team player who is deadline driven and works well with others.

• Performs other responsibilities associated with this position as may be appropriate.

What Required Skills You'll Bring:

• Associates Degree or Diploma in Business

• At least 4-5 years of relevant work experience, including prior document control experience .

• Strong written and oral communication, organizational, and interpersonal skills are required.

• Proficiency in MS Office with expertise in Microsoft Word, Outlook, PowerPoint and Excel.

• Detail oriented and comfortable working in a fast-paced office environment

• Superior organization skills and dedication to completing projects in a timely manner.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!