Sourcing & Purchasing Agent (Appointed)

ESSENTIAL JOB FUNCTIONS: Works under the general direction of the Chief Financial Officer or Chief Deputy Financial Officer to oversee and monitor the sourcing and purchasing function for the City of Memphis as it relates to the buying of fuel, equipment, tools, parts, and other supplies or services necessary for operation of the City. Creates, monitors, and manages sourcing budgets across departments or projects. Ensures all sourcing and contract award processes comply with local, state, or federal procurement laws. Oversees and monitors the auctioning and selling of City surplus and abandoned personal property. Administers and coordinates activities and operations that foster growth and improves financial stability. Initiates and assist with administering business opportunities and issues to eliminate barriers/requirements that may obstruct procurement. Participates in assisting bidders in contracting compliance issues and requirements. Assists in evaluating vendor proposals for compliance, cost-effectiveness, and risk. Analyzes spending trends to identify sourcing opportunities and cost-saving measures. Reviews requisitions and interviews vendors to obtain information concerning products, prices, ability of vendor to produce products or services, and the meeting of delivery dates. Selects purchase items by testing, observing, or examining. Estimates values according to knowledge of market prices. Reviews bid proposals from vendors and enters into contracts within budgetary limitations. Monitors the contract approval process to ensure contracts are executed in a timely fashion. Utilizes and develops metrics to measure performance goals. Prepares regular procurement reports for management, including expenditure, savings, supplier performance, and contract status. Keeps records pertaining to items purchased, costs, deliveries, product performance, and fixed asset inventories.

OTHER FUNCTIONS: Performs additional functions (essential or otherwise) which may be assigned.

TYPICAL PHYSICAL DEMANDS: Must be able to communicate clearly both verbally and in writing. Requires the ability to operate general office equipment such as a personal computer, telephone, printer, and wireless technology.

TYPICAL WORKING CONDITIONS: Majority of work is performed in an office environment. Occasional travel to various meetings within and outside of the City may be required.