SP2725 EXECUTIVE SECRETARY

JobID: 62324

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
4/20/2026

Location:
Central Board Office

Closing Date:
04/27/2026

County:
Raleigh County Schools

IMMEDIATE SUPERVISOR: Superintendent

EMPLOYMENT TERM: 261 Days

SALARY: Pursuant to WV Code Â§18A-4-8a, in accordance with Raleigh County Salary Scale, Pay Grade G
commensurate with experience and education level

EVALUATION: Performance in this position will be evaluated annually by the superintendent and in accordance with WV State Code
Â§18A-2-12, WV State Board Policy 5314, and RCBOE's Guide to Performance Evaluation for Service Personnel

JOB SUMMARY: The Executive Secretary position requires performance of a variety of complex secretarial and clerical work for the County Superintendent and related official business for the Board of Education

PERFORMANCE RESPONSIBILITIES: Additional Duties may be assigned.

Maintains confidentiality and unquestionable integrity.
Provides secretarial, bookkeeping and administrative support, including official minutes and agenda materials for the Board of Education.
Attends all Board of Education meetings. Records and prepares minutes, greets attendees, and registers speakers.
Provides all information to Superintendent and Board Members.
Prepares and posts time-sensitive board agendas.
Posts board information and recommendations on county website.
Schedules security for board meetings.
Schedules board hearings with appropriate personnel, attorneys, and court reporters.
Coordinates the appropriate dissemination of grant proposals and submissions.
Coordinates out of county student transfer requests.
Maintains Kronos time clock/ payroll records for appropriate Central Office employees.
Completes required paperwork for Superintendent's employment contract as well as certain outside contractors' agreements.
Schedules and processes employee and citizen's grievances.
Processes all paperwork for employee grievances including scheduling time-sensitive conferences and/or hearings.
Maintains cost reports for each grievance to be submitted to the West Virginia Public Grievance Board.
Serves in a liaison capacity between the building/program and the public.
Deals extensively with staff and community.
Establishes and maintains effective relationships with students, staff and community.
May be responsible for scheduling of professional trips/and or in-services.
Produces reports or process purchase orders using the county accounting system.
Produces accurate work with frequent interruptions.
Schedules the facilities in the Central Office; coordinate and make necessary arrangements for activities and/or meetings.
Maintains inventory of supplies and equipment.
Keeps administrator(s) informed of all aspects of building/program requirements.
Ensures that effective office procedures are established and maintained.
Prepares accurate written communications including letters, newsletters and notices.
Prepares various reports and communication for building, as directed.
Complies with State Law and County policies and regulations.
Accurately prepares county, state and federal reports from raw data, which includes generating charts and graphs on the computer as necessary.
Greets visitors, answers phones, responds to inquiries and accurately routes messages.
Multi-tasks; manages many responsibilities simultaneously.
Greets all in a professional manner.
Maintains good rapport with RCS directors, attorneys, architects, etc.
Maintains and distributes Freedom of Information Act requests to Superintendent and appropriate Central Office Administrators.
Prepares time-sensitive FOIA correspondence and requested information. Posts completed information on Secretary of State website.
Works with County Clerk concerning scheduling of schools and designees for each election.
Processes all U.S. mail and emails for the Superintendent and Board Members.
Redirects calls to appropriate Central Office staff â maintaining proper protocol before contacting Superintendent.
Keeps personnel issues confidential and prepares certified disciplinary letters.
Sends group emails from the Superintendent to Central Office Staff, principals, etc.
Prepares purchase orders for Superintendent's supplies and board travel.
Completes registration and room accommodations for Superintendent and Board Members' conferences and travel.
Files and distributes personnel hearing transcripts to attorneys and appropriate directors.
Files and verifies that contracts/agreements are valid and approved by the Board.
Maintains Raleigh County Policy Manual â placing policies on comment, approving through the Board, and placing on county website.
Schedules Veteran recognition ceremonies and provides diplomas.
Prepares accurate and professional communications including letters, emails, recommendations.
Prepares emergency/inclement weather calling list and contacts all involved.
Maintains accurate list of all closings, delays and early dismissals.
Liaison between RCS Administration, Board Members, and WVSSAC.
Prepares and distributes recognition cards as established by the Superintendent.
Works independently.
Other duties as assigned by the Superintendent.

Similar jobs

Pool service company secretary

Reflective Image Pool Service, LLC

Fort Myers, United States

about 12 hours ago

Executive Assistant

Buddy’s Ranch

Yuba City, United States

about 18 hours ago

Receptionist

Certified Property Management

Miami, United States

9 days ago

Legal Assistant

Brody Gapp LLP

Eureka, United States

9 days ago

Financial Administrative Assistant

Wiser WealthCare, Inc.

Winston-Salem, United States

9 days ago

Executive Assistant to CEO

CPCD

Colorado Springs, United States

9 days ago

Term of use Privacy policy