Specialist II - Logistics & Trade Compliance

Job Summary

Specialist II – Logistics and Trade Compliance is responsible to administer logistics and trade compliance function and its requirements to ensure highly efficient and effective cargo movement for global operations.

Principal Duties and Responsibilities

• Administers the company’s import / export compliance program. Works with the logistics and trade compliance group to ensure controls are in place that comply with the company’s legal and regulatory obligations.
• Aids with emergency shipments, custom questions, and missing supplier documents or information to avoid the loss of time due to time difference time zones.
• Mobilizes and manages internal and external logistics resources to ensure on-time and accurate deliveries of required materials at the lowest total cost.
• Monitors worldwide import and export operations related to the area of responsibility.
• Provides responsive logistics services for emergency situations.
• Manages vendor relationship and management practices for logistics providers.
• Identifies inefficiencies and areas of growth within the current distribution network to continuously improve the balance between the level and cost of service.
• Manages and reduces logistics cost via freight rate benchmarks, freight consolidations opportunities, process flow reviews and assist with annual freight rate negotiations.
• Monitors market trends and freight / shipping index.
• Ensures company benefits adjustments in market pricing.
• Maintains daily follow-up of export & import files to ensure efficient, cost effective and timely delivery of the materials to its destination.
• Controls documents necessary for importation and exportation in the various countries (invoices + packing list + certificates of origin, etc.) by working with freight forwarders and/or carriers.
• Works to resolve issues with customs, tax exemption , quarantine inspection, biosecurity requirements, and/or quarterly filing that agents and suppliers may face.
• Assists with special projects in terms of budgeting logistic costs and clarifying procedures.
• Collaborates with forwarding agents / shipping agents / customs brokers / packers / carriers / rigs or area offices to resolve any issues that may arise.
• Audits freight forwarders, customs agents and brokers regarding the record keeping of customs import and export documents based on their compliance with local regulations.
• Ensures customs rules and regulations are complied with each supplier delivering equipment to freight forwarders for onward shipping.
• Provides assistance and follow-up for all equipment imported under the temporary importation status.
• Assists Manager – Logistics and Trade Compliance in discussions about rates with freight forwarders, customs brokers, and agents.
• Coordinates with the trade compliance department to make sure all equipment is fully in line with customs and tax rules and regulations.
• Prepares the budgets for large or out-of-gauge shipments on requests of operations or projects.
• Administers the company’s import and export compliance program.
• Attends operations meetings for planning purposes.
• Monitors and executes on hand reports to align over, short, and damage (OSD) recovery and key performance indicator (KPI) measurements.
• Identifies inefficiencies and areas of growth within the current distribution network to continuously improve the balance between the level and cost of service.
• Conducts monthly governance meetings with the freight forwarders.
• Performs quarterly audits of intermediary warehouse.
• Audits freight invoices.
• Monitors and aids freight forwarders on hand carry procedures.
• Expands the knowledge assistance on regions for the customs, compliance, and agent’s aid scope.

Qualifications / Experience

• Bachelor’s degree (required).
• Minimum two (2) years of experience in a similar role and market (preferred).

Skills & Experience

• Available and willing to travel within the area of responsibility with such frequency as the employer determines is necessary or desirable to meet its business needs.
• Ability to gather and analyze/synthesize data, confirming its accuracy and adequacy as an integral part of the collective analysis/synthesis process.

• Excellent written and verbal communication skills.

• Ability to communicate effectively across various levels of organization, departments and cultures.

• Solid understanding of the legal aspect of incoterms and trade compliance requirements of suppliers for import and export transactions.

• Preferred knowledge of drilling equipment for offshore drilling environment, including knowledge of key suppliers, industry specifications and standards.

• Ability to respond quickly and appropriately in a dynamic work environment.

• Ability to multi-task and establish priorities.

• Working knowledge of Microsoft Excel at an advanced level (use financial and logical functions; work with multiple worksheets and workbooks; edit and use macros; import and export information).

• Ability to manage different logistic projects at the same time and meet deadlines.

• Ability to obtain, compare and discuss transport and handling rates within the area of responsibility.

• Demonstrated negotiation skills with ability to influence and effectively lead and resolve issues.

• Maintain a flexible attitude and approach towards assignments and successfully operate under ambiguous guidelines.

• Work effectively as part of a team.

Behaviors

As part of our commitment to fostering a high-performance culture, employees are expected to align their actions and decisions with the principles outlined in our Behavioral Framework. This framework serves as the foundation for our organizational culture and guides our behaviors to drive better outcomes across the company. Employees are responsible for incorporating these behaviors into their daily actions, relationships, and decision-making to help manage expectations, strengthen relationships, and contribute to the overall success of the organization.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Valaris is an equal opportunity employer in all areas of employment-related decisions, including but not limited to recruiting, hiring, developing, training, promoting, disciplining and compensating employees without regard to race, religion/beliefs, color, ethnicity or national origin, gender, age, sexual orientation, gender identity, marital status, disability, or any other characteristic protected under applicable law