Sr Admin Support - School of the Arts

Position Announcement

Utah Valley University is seeking a Senior Administrative Assistant for the School of the Arts who excels in a dynamic, collaborative environment and takes pride in supporting meaningful work. This role offers the opportunity to serve as a trusted partner to the Dean and a central resource for students, faculty, and staff, contributing to the success of academic programs, events, and daily operations. The position blends high-level administrative responsibility with opportunities to coordinate impactful events, manage communications, and help create a welcoming, organized, and responsive office environment. Ideal candidates will value professionalism, attention to detail, and discretion, while enjoying a role that is both people-focused and essential to the School’s continued excellence and community engagement.

About UVU:
UVU, located in Orem, Utah, is a comprehensive state institution of higher education with over 46,000 students. Orem is on the western front of the Wasatch Mountains and offers access to numerous outdoor activities. The Wasatch Front metropolitan area offers rich cultural opportunities in the arts. The UVU campus is served by a strong public transit system, including a rail line that runs along the Wasatch Front urban corridor. The UVU School of the Arts has strong ties with other universities and arts professionals in Utah. UVU and the School of the Arts strongly support undergraduate creative activities and high-impact education experiences.

Summary of Responsibilities

• Performs advanced and confidential administrative support duties, including routine correspondence, meeting minutes, special events, and obtaining factual information requiring knowledge of policies/procedures of both assigned and work-related areas. Anticipates executive’s course of action when absent and facilitates problem resolution.
  
• Manages the administrative functions of the dean’s office suite. Handles incoming calls, emails, and walk-in traffic providing correct and accurate information. Informs students, faculty, and public of departmental and university services available. Maintains knowledge and explains the school policies and procedures to employees, visitors, etc. as necessary.
  
• Maintains dean’s calendar. Organizes meetings, schedules rooms, attends as appropriate and keeps accurate minutes. Schedules dean’s conference room and VIP parking. Assists with school events and planning. Assists with projects and serves on committees within the institution as assigned.
  
• Assists with financial activities including ePAF’s, requisitions, purchase orders, and travel.
  
• Maintains inventory of office equipment and supplies. Handles other office duties as needed which may include supervision of office support. Updates and maintains faculty and staff files.
  
• Perform other job-related duties as assigned.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with an associate degree and three years of experience related to the summary of duties, or any combination of education and/or experience totaling five years.

Preferred Qualifications
Graduation from an accredited institution with a bachelor's degree and one or more years of experience related to the summary of duties.

Knowledge / Skills / Abilities

Knowledge

• Knowledge of standard office methods, techniques, practices, and procedures.
• Knowledge of budgets and financial reports.
• Knowledge of event planning.

• Skills in the use of computers and computer software applications, including word processing, spreadsheets, e-mail, databases and presentations.
• Skills in using AI as a tool in fulfilling responsibilities.
• Skills in the preparation and interpretation of reports, charts, graphs, and tables.
• Skills in multitasking and complex activities.
• Strong interpersonal, problem-solving, and decision-making skills.

• Ability to perform a variety of administrative support and confidential duties with minimum supervision.
• Ability to follow oral and written procedures and instructions.
• Ability to communicate effectively, orally and in writing.
• Ability to meet and work with people from a wide range of backgrounds.
• Ability to coordinate and assist in the preparation and monitoring of departmental financial transactions.
• Ability to maintain confidentiality.

EEO Statement:

UVU employment decisions are made on the basis of an applicant’s qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.