Sr. Administrative Assistant

We are looking for a Senior Administrative Assistant to provide exceptional support to executive leaders in a fast-paced, detail-oriented environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. As part of the team, you will play a critical role in ensuring smooth administrative operations while demonstrating discretion. This is a long-term contract position based in New York, New York.

Responsibilities:
• Coordinate and manage complex calendars, ensuring seamless scheduling for executive leaders.
• Arrange and oversee travel bookings, including flights, accommodations, and itineraries.
• Prepare and process expense reports using Concur software with accuracy and efficiency.
• Provide administrative support to multiple executives, including Managing Directors, Directors, and Associates.
• Maintain a high standard in all interactions, ensuring effective communication and adherence to business etiquette.
• Facilitate internal communication using tools like Slack, ensuring timely updates and collaboration.
• Assist in creating basic PowerPoint presentations when necessary.
• Handle conference calls and meetings, ensuring they run smoothly and are well-organized.
• Manage import and export documentation with precision and attention to detail.
• Support the team in various administrative tasks to ensure operational efficiency.
• Minimum of 3 years of experience in administrative support roles, preferably in financial services, private equity, or investment environments.
• Proficiency in using Concur for expense and travel management.
• Familiarity with Slack for internal communication and collaboration.
• Basic understanding of PowerPoint for occasional presentation creation.
• Strong organizational skills with the ability to multitask in a fast-paced setting.
• Excellent communication and interpersonal skills, with a focus on professionalism.
• Prior experience supporting multiple senior executives is highly valued.
• Ability to work independently while managing competing priorities effectively.
TalentMatch ^®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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