Executive Assistant

Overview
Electric Lighting Agencies (ELA + Synergy) is seeking a highly organized, proactive Executive Assistant to support ownership.

This role is ideal for someone who thrives in a fast-paced, relationship-driven environment and can manage multiple priorities with professionalism and discretion.

Duties Include

• Manage comprehensive calendar scheduling using Microsoft Outlook Calendar and Google Workspace, ensuring all appointments, meetings, and deadlines are accurately coordinated.
• Provide expert executive administrative support through efficient email management, document preparation, proofreading, transcription, and data entry.
• Organize and coordinate events, meetings, and conferences including venue arrangements, catering, and logistics to ensure seamless execution.
• Handle phone etiquette with professionalism across multi-line phone systems and manage incoming calls with courtesy and efficiency.
• Oversee office management tasks such as filing, record keeping, inventory management, and maintaining a clean and organized front desk environment.
• Support project coordination efforts by tracking deadlines, preparing reports, and collaborating with team members to meet objectives.
• Utilize office software including Microsoft Office Suite (Word, Excel), Google Workspace tools, and DocuSign for electronic signatures to facilitate document workflows.
• Perform clerical duties such as proofreading documents, transcribing recordings, managing data entry tasks, and maintaining accurate filing systems.
• Deliver exceptional customer service by addressing inquiries promptly and professionally while maintaining positive relationships with clients and visitors.

Experience

• Proven experience as an executive assistant or in a similar administrative role supporting senior executives or teams.
• Demonstrated proficiency in office management tasks including filing systems, front desk duties, and multi-line phone systems.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent computer literacy with expertise in Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), QuickBooks, and electronic signature platforms like DocuSign.
• Experience with event planning—coordinating logistics for meetings or company events—and project coordination is highly desirable.
• Exceptional communication skills with a professional phone etiquette approach; capable of handling confidential information discreetly.
• Attention to detail in proofreading documents and transcribing recordings accurately to ensure clarity and precision in all communications. Join us as an Executive Assistant if you’re ready to bring your organizational talents to a vibrant team dedicated to excellence! This role offers the chance to develop your skills further while supporting impactful projects within a collaborative environment that values your contributions every step of the way.

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person