Sr Administrative Assistant

Introduction

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:Sr Administrative AssistantHCA Healthcare

Benefits

HCA Healthcare offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  
• Family support through fertility and family building benefits with Progyny and adoption assistance.
  
• Referral services for child, elder and pet care, home and auto repair, event planning and more
  
• Consumer discounts through Abenity and Consumer Discounts
  
• Retirement readiness, rollover assistance services and preferred banking partnerships
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
• Colleague recognition program
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

We are seeking a(an) Sr Administrative Assistant for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!

Job Summary and Qualifications

Exciting opportunity to join the nation's largest provider of healthcare services! HCA Healthcare is a national leader in providing modern, culturally competent, patient-centered care and we are driven by a single goal: the care and improvement of human life. We are currently looking for an exceptional Sr Administrative Assistant to join our Clinical Services Group. We believe in our team and your ability to help us provide high quality, compassionate care in the communities we serve. We offer an excellent benefits package, competitive salary, tuition reimbursement, and growth opportunities. We are seeking a great addition to the team who feels patient care is as important as we do.

The Sr Administrative Assistant will support the Clinical Services Group Ethics & Compliance Leadership Team and Physician Services Chief Medical Officer to perform complex administrative duties to include scheduling calls, meetings and coordinating travel, processing expense reports, composing correspondence, and coordinating resources across corporate functions.

This role is office based at CSG Headquarters in Brentwood, TN.

JOB SUMMARY:

• Prepares and refines presentations and documents for senior leadership audiences
• Manages a highly dynamic executive calendar, proactively prioritizing and resolving conflicts, anticipating scheduling needs, and ensuring optimal use of the executive’s time
• Exercises independent judgment in handling sensitive, confidential matters and represents the executive and department professionally in all interactions
• Professional email drafting
• Ability to proofread and format documents
• Ability to synthesize information into summaries or talking points
• Comfort with minimal oversight and high situational awareness
• Proficiency with advanced Outlook calendar features (delegated access, complex recurring meetings, cross-time-zone scheduling, meeting logistics)
• Maintains Outlook calendars, schedule meetings and coordinates video conference calls using WebEx

Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested

EDUCATION & EXPERIENCE:

• A minimum of Two to five years of administrative experience is required, including at least one year in a healthcare organization (appropriate education may be substituted for experience)
• High proficiency in workflow and productivity tools, such as:
• Concur
• SharePoint and Teams
• Adobe PDF form editing
• PowerPoint formatting
• Excel for trackers, lists, and dashboards
• Ability to quickly learn internal systems (e.g., IT, HRIS, service portals).

HCAOrgUnitFacilityATSDescription

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

If you find this opportunity compelling, we encourage you to apply for our Sr Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. We are interviewing - apply today!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.