Sr. Administrative Assistant, Visual & Performing Arts

Communication: We will be open and courageous in our communication with students and with one another. We will communicate decisions and the reasons for them. Excellence: We will strive for excellence in all that we do. We will actively plan for the future, seeking new and innovative ways to accomplish our mission. Inclusiveness: We will seek to appreciate and understand our students and each other, actively seeking different viewpoints. We will work to create a welcoming environment where our diverse community of students and employees learn, teach, and work together. Integrity: We will work with the highest level of integrity, taking responsibility for all of our actions. We will tell the truth and seek to be fair in our decision-making and actions. People: We will be honest, humble, respectful, and gracious to our students and to each other. We best serve our students, colleagues, and community when we work as a team.

The Sr. Administrative Assistant provides comprehensive administrative support to the Division Chair of the Visual & Performing Arts Department and serves as the primary point of contact for the division. The position supports the daily operation of the division by coordinating administrative processes such as scheduling, records management, and communication across multiple academic programs and campus partners while delivering professional customer service to faculty, staff, students, and the public through phone, email, and in-person interactions. This position receives direction from the Division Chair of Visual & Performing Arts and exercises no supervision.

NOTE: This is a security sensitive position and an appropriate background investigation will be made on applicants being strongly considered for this position.

Knowledge of: 1.Proper English usage, grammar,spelling,and punctuation; 2. Principlesandpracticesofconfidentialrecordsmanagementandfile maintenance, both physical and electronic; 3. PertinentFederal,State,andcollegelaws,policies,andregulations; 4. Standard office procedures, practices, and administrative support functions; 5. Operation of office equipment and technology, such as computers, scanners, copiers, and recording devices; 6. Basic budgeting practices and financial record tracking; 7. Higher education administrative systems and processes; Skills in: 8. Working independently and applying critical thinking to complete assignments; 9. Using Microsoft Office applications and other internal software systems; 10. Communicating clearlyand concisely,bothverballyand inwriting; 11. Coordinating multiple administrative processes across departments and campus partners; Ability to: 12. Provide excellent customer service to diverse populations, including students, faculty, staff, and the public; 13. Create, maintain, and organize accurate records, reports, and files; 14. Learn and adapt to new software applications and office technologies; 15. Perform responsible and sometimes complex administrative and secretarial duties using independent judgment; 16. Read, understand, andfollow oral andwritteninstructions; 17. Organize, prioritize, and manage multiple projects to meet deadlines; 18. Establishandmaintaineffectiveworkingrelationshipswiththosein contact in the course of work; 19. Coordinate schedules/events across programs and facilities; 20. Exercise discretion with confidential financial, personnel, and student information. 21. Provide caring, high-quality service by creating welcoming experiences, communicating clearly and proactively, addressing needs with professionalism and empathy, and ensuring individuals are thoughtfully connected to appropriate resources.

Sedentary-desk work; occasional field trips e.g. for college or program activities. Minimal Hazard/Exposure-standard office setting. At least minimal environmental controls are in place to assure health and comfort.

Education: High School Diplomas or GED

Experience: More than one year of work experience

Education: Associate's Degree in art, music, or drama

Experience: More than one year of work experience in the creative arts or a related industry