Sr. Executive Administrator

We are seeking a highly disciplined, mature, and detail-oriented Senior Executive Administrator to work closely with the principal across personal business matters, family office operations, legal documentation, and legacy-related affairs.

This role is ideal for persons with Ex-Army, Navy, or Air Force Officer experience from India, with strong administrative experience and exposure to legal, governance, and confidential matters. The position requires absolute discretion, structured thinking, and calm execution, operating in a low-visibility, high-responsibility environment.

KEY RESPONSIBILITIES

Director & Family Office Administration

• Act as the central administrative anchor for the Director’s personal, business, and family-office matters
• Manage complex calendars, correspondence, document flows, and follow-ups across multiple jurisdictions
• Ensure order, structure, and continuity across parallel initiatives and priorities
• Coordinate meetings, travel, and sensitive engagements on behalf of the Director

Legal & Documentation Coordination, and Compliance

• Draft, review, and manage legal, corporate, and personal documentation
• Coordinate with external law firms, notaries, trustees, banks, auditors, and advisors
• Maintain structured repositories for:
• --- Corporate records and statutory filings
• --- Shareholder and SPV documentation
• --- Trusts, wills, and legacy planning files
• --- Powers of attorney and authorizations
• Ensure documentation accuracy, version control, and secure access
• Ensure all filings and documentation are accurate, timely, and audit-ready

Family Legacy & Sensitive Matters

• Support legacy, succession, and family governance initiatives
• Handle sensitive personal and family matters with absolute confidentiality and emotional intelligence
• Track deadlines, obligations, and dependencies tied to long-term family interests

Strategic Support & Trusted Right Hand

• Anticipate the Director’s needs, identify gaps, and proactively resolve issues
• Prepare briefing notes, summaries, and decision packs for review
• Act as a trusted gatekeeper and operational extension of the Director
• Exercise sound judgment on information flow, escalation, and access

Company & Office Administration

• Manage office systems, filing, correspondence, and confidential records
• Oversee office supplies, equipment, and vendor coordination
• Handle incoming and outgoing mail and sensitive documents
• Support facility management, maintenance, and workplace security

Human Resources & Financial Coordination

• Assist with employee onboarding and documentation
• Maintain confidential employee records and HR files
• Coordinate training, compliance, and internal processes
• Support administrative finance tasks such as:
• --- Expense tracking and reimbursements
• Invoice preparation and payment coordination

QUALIFICATIONS

Education

• Bachelor’s degree in law. Legal Education, business administration, Management, or a related field (mandatory).
• Legal education (LLB or equivalent strongly preferred)
• Prior military / army / defense services background or comparable disciplined service is mandatory.

Experience

• 15+ years’ experience in:
• --- Executive administration
• --- Legal administration
• --- Family office / HNW / UHNW environments
• Exceptional written and spoken English (drafting-level proficiency)
• Proven ability to manage multiple functions and maintain organizational discipline.

Technical Skills

• Executive-level administrative management supporting senior Directors or promoters
• Strong exposure to legal documentation, including:
• --- Contracts and agreements
• --- Corporate records and filings
• --- Power of Attorney and authorizations
• --- Governance and compliance documentation
• Ability to coordinate with external stakeholders such as law firms, banks, trustees, auditors, and consultants
• Proficiency in document control, version management, and record structuring
• Strong written English drafting skills for formal correspondence, summaries, and briefing notes
• High proficiency in MS Office / Google Workspace (Word, Excel, PowerPoint, email management)
• Experience managing multiple entities, timelines, and confidential records simultaneously

Soft Skills and Professional Attributes

• High integrity and discretion; trusted to handle sensitive personal, financial, and family matters
• Strong judgment and decision-awareness, especially in confidential or ambiguous situations
• Disciplined, structured, and detail-oriented, with strong follow-through
• Calm and composed under pressure; able to manage competing priorities
• Clear communicator with confidence interacting with senior stakeholders
• Proactive mindset with the ability to anticipate needs and risks
• Loyal, dependable, and comfortable working in a low-visibility, high-responsibility role
• Long-term orientation with respect for legacy, continuity, and governance

Core Competencies

• Discipline & precision (military mindset)
• Legal structuring & documentation strength
• Absolute confidentiality and loyalty
• Independent judgment and calm under pressure
• Strong written communication and drafting ability
• Proactive, solution-oriented execution

Job Type: Full-time

Pay: From QAR8,000.00 per month

Ability to commute/relocate:

• Doha: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Do you have a strong exposure to legal documentation, including:

o Contracts and agreements
o Corporate records and filings
o Power of Attorney and authorizations
o Governance and compliance documentation

• Do you have experience in managing multiple entities, timelines, and confidential records simultaneously?
• Do you have proven ability to manage multiple functions and maintain organizational discipline?
• Are you proficient in in document control, version management, and record structuring and strong written English drafting skills for formal correspondence, summaries, and briefing notes?
• Are you academically supported by legal studies (LLB or equivalent), or deep practical experience in legal and governance documentation?
• Do you have prior military / army / defense services background or comparable disciplined service?

Education:

• Bachelor's (Preferred)

Experience:

• o Executive administration: 10 years (Preferred)
• o Legal administration: 10 years (Preferred)
• o Family office / HNW / UHNW environments: 10 years (Preferred)

Willingness to travel:

• 75% (Preferred)