Sr. Executive Assistant

Compensation: $90k-$110k annually

Location: Scottsdale, AZ

Workplace Setting: Fully Onsite

POSITION SUMMARY

The Senior Executive Assistant is a trusted partner to the CEO, serving as the operational backbone of the Executive Office. This role goes far beyond traditional administrative support, it requires someone who thinks strategically, communicates with precision, and operates with a high degree of professionalism and discretion. You will be the connective tissue between the executive team and the broader organization, ensuring that nothing falls through the cracks and that the CEO is always positioned to lead at their highest level. This is a role for someone who understands that supporting executives is itself a valuable and strategic function.

ABOUT CARDONE VENTURES

Our mission is to help business owners achieve their personal, professional, and financial goals through the growth of their businesses. We work in dozens of verticals and provide strategic business guidance through courses, live events, partnerships, and investments. Our core values are the backbone of our business and guide our hiring process: we are inspirational, disciplined, accountable, transparent, aligned, and results oriented. This company operates nationally and is growing by the day.

OBJECTIVES

Executive & Calendar Management

• Own and manage the CEO calendar, proactively resolving conflicts and prioritizing based on organizational goals
• Serve as a decisive gatekeeper for meeting requests — approving, declining, or redirecting based on executive priorities, not just availability
• Manage complex domestic and international travel logistics from end to end, including itineraries, contingencies, and expense reporting

Meeting & Project Support

• Prepare agendas, briefing documents, and presentations that allow executives to walk into every room ready
• Take clear, structured notes during executive meetings; own action item tracking and follow-through across stakeholders
• Manage the personal/household operations including house manager oversight, vendor communications, and project tracking

Stakeholder Engagement & Communication

• Act as a professional, personable, and credible representative of the CEO, and Cardone Ventures in all interactions — internal and external
• Serve as a communication bridge across departments and leadership levels, proactively surfacing what needs executive attention and keeping projects moving
• Build genuine, trust-based relationships with key stakeholders that reflect the standards of the Executive Office

Systems, Processes & Operations

• Maintain organized, up-to-date digital files, databases, and project records
• Write, document, and continuously improve processes for your own scope of responsibilities
• Monitor executive inboxes and communications, flagging priority items and drafting responses as needed

Personal & Administrative Support

• Ensure all expense reporting is completed accurately and on time
• Manage personal assistant duties for the executives as needed, including supply ordering, scheduling, and ad hoc requests

COMPETENCIES

• Independently determines what deserves the executive's attention and what doesn't, making sound, confident decisions without needing constant direction
• Connects day-to-day tasks to broader organizational goals; understands the "why" behind requests and acts accordingly
• Follows through on commitments with speed and accuracy, with zero dropped balls no matter the complexity or volume
• Represents the Executive Office with poise, maturity, and credibility in every interaction, at every level
• Maintains airtight systems for calendars, files, projects, and communications; nothing slips, nothing is sloppy
• Anticipates needs before they're voiced; surfaces problems early and arrives with solutions, not just status updates
• Builds and improves processes that create consistency and scale across the Executive Office
• Communicates clearly and concisely across all levels; ensures the right people have the right information at the right time
• Handles sensitive personal and professional information with complete maturity and confidentiality
• Seamlessly shifts between strategic projects and personal support tasks; stays composed when priorities change quickly
• Applies rigorous prioritization and urgency awareness to protect the executive's time and attention
• Proficient in productivity tools and presentation software, with the ability to build and maintain organized digital systems

EDUCATION AND EXPERIENCE

• 5+ years of experience as an Executive Assistant supporting a Founder, CEO, or C-suite executive in a fast-paced environment
• Must possess a valid/active driver's license and a functioning vehicle
• Experience being available outside of standard business hours, including evenings, weekends, and time-sensitive situations as needed

10X TOTAL REWARDS

We offer a comprehensive benefits package for full-time employees that includes:

• Your Health:

Medical, dental, and vision coverage for you and your dependents, a 100% paid EOS Fitness membership, and a 10% discount from Eat Clean Phoenix because when you feel good, you perform at your best.

• Your Future:

401(k) with up to 3% company match, uncapped commission opportunities, and non-sales team members earning $20,000+ annually. Your financial growth is just as important as your professional growth.

• Your Growth:

Access to $250,000+ in educational resources, the 10X Mentorship Program, course reimbursement, and company-supported certifications including PMP and SHRM because we invest in the version of you that's always leveling up.

• Your Edge:

Hands-on experience with AI integrated into your daily workflows, keeping you ahead of the curve in an ever-evolving industry.

• Your Life:

Generous PTO that grows with your tenure plus bonus PTO for weekend events worked, competitive parental leave (8 weeks primary / 4 weeks secondary + 1 month remote), pet insurance through SPOT, and Employee Assistance Program through Guardian.

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer
• This position will require travel - up to 15%

COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce Cardone Ventures recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners.

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to careers @cardoneventures.com. Already a Cardone Ventures candidate? Please connect directly with your recruiter to discuss this opportunity.