Staff Accountant

The Staff Accountant supports Sunbeam’s day to day accounting operations by performing essential transactional and reconciliation activities that ensure accurate and timely financial records. Working closely with the Controller (and CFO as needed), this role assists with balance sheet reconciliations, month end close activities, and cross training to support payroll continuity.

The Staff Accountant is responsible for the accurate receipt, recording, and deposit of all cash and checks received by Sunbeam and for reconciling revenue activity to program specific billing and accounting systems in accordance with internal controls and organizational policies.

• Perform assigned accounting duties in accordance with internal control procedures and segregation of duties requirements.
• Reconciliation of the balance sheet accounts which include cash, prepaid expenses, accounts receivable, accounts payable, payroll/benefit accounts, net assets, etc.
• Prepare miscellaneous journal entries including maintenance of recurring journal entries and allocations.
• Maintain, update and reconcile the Fixed Assets System to the ledger monthly. Is responsible for the monthly depreciation entries.
• Assist the Controller with the month end close process.
• Assist in the coordination and execution of the annual financial audit.
• Oversee the receipt, recording, and timely deposit of all cash and checks received by the organization.
  • Maintain accurate and complete records of all revenue received by the organization ensuring that revenue is allocated to the appropriate program.
  • Record and reconcile daily bank deposit activity with various agency software programs.
  • Reconcile and review the customer aging report and initiate appropriate collection activities.
• Administer the company Procurement Card account by maintaining cardholder limits, requesting new cards as approved by senior management, and work with the processing company to identify and prevent fraudulent charges.
• Support compliance with grant, contract, and regulatory requirements by maintaining accurate documentation and financial records.
• Provide backup support for payroll processing as needed, including data entry, validation, and review, under the direction of the Controller.
• Assist with payroll related reconciliations and reporting to support accurate posting to the general ledger.
• Support payroll audits and reviews by preparing documentation and responding to requests.
• Crosstrain with other department members to ensure smooth operations in the absence of a team member.
• Adhere to agency policy and procedure as well as those of grants/contracts so that the work of the agency is systematized and effective and the work of the business office is adequately and appropriately coordinated with programs of service.

• Perform other duties as necessary in a timely and efficient manner.

The working conditions described herein are representative of those an employee will encounter and must meet to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential functions.

Physical Demands

While performing the duties of this job, the employee is required to frequently communicate with staff and others and must be able to exchange accurate information when doing so. The employee must be able to remain in a stationary position 50% of the time and occasionally move about inside the office to access file cabinets, office equipment, attend meetings, etc. Must be able to operate and use a computer. Must be able to detect, discern, distinguish, observe, inspect, and compare. Occasionally must be able to move needed materials weighing up to 20 pounds.

Work Environment

The employee will work in an office environment, in close quarters with other staff. The noise level in the work environment varies from moderate to loud; occasional disruptions may occur.

Other

This job description describes the general nature and level of work performed by employees assigned to this position. It does not imply that these are the only duties and responsibilities assigned to the job. Employee may be required to perform other duties as requested.

Sunbeam Family Services is an equal opportunity employer. We are committed to fairness and equity in employment practices for all persons without regard to any characteristic protected by federal, state, or local laws.