Student Assistant - Accounts Payable - Hybrid

Conditions of Employment

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.

To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf

Students must be enrolled in at least six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Accounting or Finance.

Work Schedule

F lexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Stude nt Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, summer).

Compensation

$18.27 – $24.62 per hour.

Minimum Qualifications

• Must maintain a minimum cumulative 2.0 GPA.
• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.
• Knowledge of fundamental accounting principles and State Accounting processes.
• Basic computer applications such as Microsoft Word/Excel/Power Point/Outlook.
• Plan, organize, and establish work priorities to meet deadlines.
• Establish and maintain cooperative working relationships.
• Use a variety of office equipment (i.e. scanner, copier, and calculator).
Work as a team member in an office setting.

Preferred Qualifications

Duties and Responsibilities

• 5 0% In a learning capacity, the student assistant will be responsible for the review, reconciliation, and the assembly of a high volume of invoices processed by the accountants for the submittal of the claim schedule payments to the State Controller's Office.
• 25% In a learning capacity, the student assistant will assist with the audit, research, and entering payment transactions in CGI Advantage in accordance with department procedures, Government Codes, and the State Administrative Manual.
• 20% In a learning capacity, the student assistant will assist with incoming mail, including sorting, and prioritizing invoices per the Prompt Payment Act, for distribution to accountants for payment processing.
5% In a learning capacity, the student assistant will assist in performing miscellaneous clerical duties such as copying and filing claim schedules.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers and scanners with or without a reasonable accommodation.

Working Conditions

Work is performed in a hybrid environment.

Students/Employees will be required to work according to the current UEI remote workplace policy and sign a UEI Work from Home Agreement. The decision to permit an employee to work from home is at the discretion of the supervisor or employer and may, at any time and with or without cause, unilaterally terminate the option to work from home.

Application Instructions

Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application.

In addition to your resume, please upload your most recent transcripts.

Apply by: 07/12/2026