Scheduled Hours

40

Position Summary

Performs detailed analysis and prepares reports to support the department. Conducts modeling, forecasting, trending, variance analysis, and business case development, along with general financial and operational analysis. Provides research and statistical insights, and oversees invoice processing and accounts payable, while supporting financial analysis, trending, and forecasting through a range of complex analytical and administrative duties.

Job Description

• Monitors, analyzes, and reports on financial activity and serves as department liaison to Accounting and Purchasing. Consults with department heads on budget performance, monthly reporting, reconciliations, variance analysis, and quarterly projections, identifying risks and recommending mitigation plans.

• Supports the annual budget process by assisting with funding requests, projecting activity and resource needs, and submitting budgets in the University’s planning tool.

• Prepares analyses to support operational and strategic planning and other data-driven decisions. Identifies trends using Excel and other tools.

• Oversees the processing of financial transactions for assigned department units, including procurement, invoice payments, reimbursements, etc. Monitor transaction status by creating and maintaining internal tracking tools. Research and resolve issues related to transaction processing, escalating as appropriate.

• Serves as a liaison for procurement and payment issues, maintaining strong relationships with Procurement, Accounts Payable, and other departments.

• Ensures compliance with payment terms, reviews supporting documentation, and prepares invoices.

• Monitors pro-card compliance and expense reporting, providing training and assistance as needed.

• Identifies, creates and facilitates process design changes by conducting business and systems process analysis and design at a complex level; focusing on quality improvement and data management; ensuring data is reliable and valid; developing process improvements or re-engineering and recommending elimination; integrating new systems and processes with existing ones; and partnering with internal and external customers to ensure systems provided meet the long-term business strategies.

• Provides and supports the implementation of business solutions by building relationships and partnerships with key stakeholders; identifying business needs; determining and carrying out necessary processes and practices; monitoring progress and results; recognizing and capitalizing on improvement opportunities; and adapting to competing demands, organizational changes and new responsibilities.

• Supervises accounting staff, providing guidance, oversight, and support to ensure accurate and timely financial operations.

• Assists the Business Manager or Director with additional business and financial analyses as needed and performs other duties as assigned.

• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at desk or table

• Repetitive wrist, hand, or finger movement (PC Typing)

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

M.B.A. - Master of Business Administration

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

Project Management (3 Years), Managerial (3 Years)

Skills:

Budget Analysis, Communication, Cross-Departmental Collaboration, Cross-Functional Teamwork, Customer Service, Data Analysis Reporting, Financial Analysis, Leadership, Microsoft Excel, Needs Assessment, Process Improvements, Professional Etiquette, Project Administration, Sound Judgment, Structured Query Language (SQL), Tableau (Software), Tactfulness, University Education, Work Collaboratively

Grade

G12

Salary Range

$58,400.00 - $99,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.