Supply Chain Executive

JOB DESCRIPTION – SUPPLY CHAIN / SALES – ASSISTANT/EXECUTIVE

Job Title: SCM/Sales Assistant or Executive

The Supply Chain/Sales Assistant contributes to the efficient day-to-day operations of the overseas offices of Osiltec Group’s parent companies in Singapore and Indonesia.

Primary Duties and Responsibilities

The SCM/Sales Assistant is required to perform a range of duties including, but not limited to:

1. Sourcing of Products/Services and Vendor management.
2. Sales Proposals and technical support to overseas offices.
3. Logistics – Import/Export and Misc SCM support.

Sourcing Of Products/Services and Vendor Management.
 Overseas offices will send various RFQs, need analysis and source from correct vendors.
 Co-ordinate with offices in Singapore/Indonesia to clarify technical clarifications with vendors.
 Comparative analysis of various proposals; comparison based on price/delivery/technical too.
 Managing and developing vendors in USA, India, China and in other countries.
 Typical products we deal are Engineering Products for Oil/Gas Industry like Mechanical, Electrical and Chemical Products.
 Drafting Purchase Orders, Request for quotes, Sales quotations, Tender documents
 For efficient performance for this role, command on English and MS Office tools is must
 Maintain records of RFQ/PO/SQ/Sales Orders/LCs/So on Sales Proposals

Prepare Sales Proposals
quotations based on the lowest prices obtained from the vendors.
 Sales Co-ordination with overseas teams  Supporting Sales Activities for Overseas teams
 Knowledge of Sales cycle, Inquiry/Sales Quote/Sales Orders.
 Co-ordinate Sales orders till delivery with Overseas teams
 Read through the tender documents, and support in creating any forms
 Co-ordinate with onsite teams in different locations to support with documentation so on
 Keep track of various tenders bid by the company with communication with relevant sites for updates.
 Document respective tenders in respective files/folders

Logistics – Import/Export and Misc SCM support
o Handling/co-ordinating the shipping jobs.
o Obtaining container rates for FCL/LCL, air-freight cost from various locations.
o Preparing Commercial Invoices / Packing Lists / Other Shipping documents.
o Knowledge of HS/HSN code, able to check if any import/export regulations.
o AWB/BL – checking/correcting for any amendments.
o Basic Knowledge of Shipping, inco terms so on.

Qualifications Educational Qualification
 Bachelors’ Degree with 1-2yrs experience

Personal characteristics
Relationships: Maintain positive working relationships with others, both internally and externally.
 Communication: Excellent oral and written communication skills.
 Needs Assessment: Anticipate, understand, and respond to the needs of members and other clients to meet or exceed their expectations.
 Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions to enhance organizational effectiveness; ability to undertake self-directed tasks when necessary.
 Organization: Excellent time management skills; attention to detail; the capacity to prioritize by assessing situations to determine urgency; ability to develop a work schedule, set goals, create / implement actions plans and monitor progress towards goals; and ability to make clear, timely decisions.

Job Types: Full-time, Permanent

Benefits:

• Paid sick time
• Paid time off
• Provident Fund

Application Question(s):

• How many years of experience you do have?
• Can you rate your self in English out of 10 ?
• What is your present CTC ?
• What is your notice period ?

Work Location: In person