Supply Chain Manager - Consultant

The FM Supply Chain / Procurement Manager is responsible for overseeing the sourcing, procurement, and contract management of all goods and services required to deliver facilities management (FM) operations. This role plays a key part in ensuring best value, compliance with procurement policies, and the efficient management of suppliers and subcontractors. The role also supports cost control, service quality, and performance monitoring across the FM supply chain.

Key Responsibilities:

Procurement & Tendering

• Oversee procurement process for FM-related services and materials, including hard and soft services.
• Coordinate with technical team to develop RFP tender documentation for client-related works.
• Evaluate RFP responses and provide FMC recommendations
• Reviewing RFQ documentation issued by FMSP in line with procurement policies.
• Evaluate bids, conduct supplier negotiations, and ensure transparency in vendor selection.
• Develop and implement procurement strategies aligned with the organization's goals and budget constraints.
• Analyse market trends, supplier capabilities, and product innovations to make informed procurement decisions.
• Collaborate with cross-functional teams to assess their procurement needs and provide strategic guidance.

Supplier Management

• Maintain and develop strong supplier relationships to ensure consistent service delivery and performance.
• Monitor supplier compliance with contractual obligations, SLAs, and KPIs.
• Negotiate contracts and agreements with vendors to secure advantageous terms.
• Develop and maintain strong relationships with suppliers to ensure the highest level of service.

Contract Management

• Draft, review, and manage FM-related service contracts and supplier agreements.
• Ensure all contracts include appropriate SOW, commercials, legal, and service terms.
• Oversee contract renewals, variations, and dispute resolution.
• Support mitigation of Client/DAB legal risks, by proposing defined contract terms and SOW.

Cost Management

• Track and control FM procurement spend across multiple categories.
• Identify cost-saving opportunities through re-tendering, or supplier consolidation.
• Support FM budget preparation and financial forecasting.
• Ensure all proposals have accurate benchmarking to confirm value for money
• Analyse procurement data to identify cost-saving opportunities without compromising quality.

Governance & Compliance

• Ensure all procurement activities align with internal policies, and regulatory requirements including KSA Procurement Law.
• Manage procurement documentation, audits, and due diligence checks.
• Monitor compliance with ethical sourcing, and HSE standards

Planning & Reporting

• Support lifecycle planning through accurate forecasting of material and service needs.
• Prepare regular reports for senior management covering procurement status, supplier risks, and market trends.
• Maintain and ensure vendor records are kept up to date.
• Analyse procurement data to provide insights and recommendations for process improvements.

Stakeholder Engagement

• Work closely with FM operations, commercial, and finance teams to align procurement with service delivery needs.
• Engage with clients and end-users to understand requirements and ensure service expectations are met.
• Provide procurement advice to project teams.

Warehouse & Inventory Management

• Oversee day-to-day warehouse operations, ensuring proper storage, handling, and dispatch of FM materials.
• Oversee inventory control systems to track incoming/outgoing goods, stock levels, and material usage, stock validation and valuation audits.
• Ensure critical spares are available to support reactive and planned maintenance.
• Manage warehouse safety, housekeeping, and compliance with health and safety regulations.
• Conduct periodic physical inventory counts and monitor accuracy of CAFM inventory.

EXPERIENCE

• Minimum 10 years of experience in procurement or supply chain management, ideally within FM, construction, or related sectors.
• Strong knowledge of FM categories (hard/soft services, consumables, spares, subcontracted works).
• Experience managing service contracts and supplier frameworks.
• Proficient in procurement systems and reporting tools (e.g., Oracle, SAP, CAFM platforms).

education

• Bachelor's degree in Supply Chain Management, Business Administration, Engineering, or a related field.
• CIPS qualification (or working towards) preferred.