Talent & People Operations VA (Part-Time)

About Us:

Toniiq is a fast-moving, entrepreneurial supplement brand with a fully remote team across multiple time zones. We pride ourselves on lean operations, international collaboration, and high-performance culture without unnecessary bureaucracy. We’re looking for an experienced, proactive HR Manager to take full ownership of HR operations while keeping things efficient, compliant, and hands-off for our leadership team.

If you thrive in a fast-paced, results-driven environment and enjoy building HR systems that make hiring, compliance, and terminations seamless, this role is for you.

This is not a generic admin or VA role. We’re looking for someone with real recruiting and people operations experience for remote teams who wants to own hiring and lightweight people ops end-to-end for a fast-moving Amazon-first business.

You’ll partner closely with leadership to run structured, efficient hiring pipelines, maintain clarity around roles and team structure, and support role changes or exits in a professional, human way.

What You’ll Own

Hiring & Talent Acquisition

• Run hiring pipelines for Amazon-facing operational roles (analytics, reporting, listing/ops support) and selected marketing roles

• Turn rough role descriptions from leadership into clear job posts and scorecards (using AI where helpful)

• Post roles on agreed platforms and manage all inbound applicants

• Own the full hiring pipeline:

  • Initial CV/profile screening

  • Written screening questions + Loom/video prompts

  • Role-specific test tasks and output collection

  • Interview and paid trial coordination

• Maintain a live hiring tracker (Notion, ClickUp, or Google Sheets) showing each candidate’s stage

• Present 2–3 strong finalists per role, including a short written summary and recommendation

• Ensure a fast, structured process that minimizes leadership time while maintaining quality

Performance & Role Structure

• Create or update role scorecards and 30/60/90 plans using templates

• Help set up simple performance review rhythms and tracking

• Support leadership in keeping performance management lean, clear, and non-bureaucratic

Offboarding & Role Changes

• Support role changes, contract endings, and terminations in a structured, respectful way

• Prepare talk tracks and follow-up documentation

• Coordinate timing, calls, and access/logistics

• Ensure consistency, professionalism, and clarity throughout the process

Systems & AI Enablement

• Use AI tools (e.g. ChatGPT) daily to draft and refine:

  • Job posts

  • Screening questions

  • Test tasks

  • Scripts and internal documentation

• Continuously improve hiring and people workflows so nothing falls through the cracks

Requirements

• 3+ years experience in recruiting, HR, or talent coordination for remote teams

• Background examples: recruiter, HR/talent coordinator, VA agency recruiter, people ops VA, etc.

• You’ve personally managed hiring end-to-end (posting screening tests interviews offers)

• Excellent written English — clear, concise, professional communication

• Comfortable on video (Looms, Zoom interviews, and occasional sensitive conversations)

• Highly organized — you naturally build trackers, lists, and processes

• Process- and systems-minded — you enjoy turning messy workflows into repeatable systems

• Emotionally steady — calm, respectful, and professional in difficult situations

• AI-native — you already use tools like ChatGPT to move faster and produce better work

Role Details

• Type: Part-time VA, ~20–25 hours per week

• Location: Remote, with at least 4 hours overlap with US Eastern time most days

• Region preference: Philippines, Latin America, Eastern Europe (or similar overlapping time zones)

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