Team Coordinator | Internal Client Services | Business Support

Manage and coordinate complex calendars for team members, scheduling meetings, appointments, and events with internal and external stakeholders.

Anticipate scheduling conflicts and proactively resolve them to ensure smooth daily operations .

Plan and coordinate travel arrangements, including flights, accommodations, and transportation, ensuring all travel needs are met efficiently.

Organize team events, meetings, and conferences, handling all logistics to ensure successful execution .

Oversee and manage partner timesheets, leave requests, and expense reports, ensuring timely submission and accuracy .

Assist with tracking and reporting on team members' utilization and availability.

Prepare, edit, and format documents, presentations, financial statements, proposals, and engagement letters to meet the firm’s standards and client expectations.

Minimum 3-5 years of experience in providing outstanding client service in an administrative, project coordination, or operations management role, preferably within a professional services or corporate environment .

Familiarity with KYC and other compliance-related processes is advantageous.

Excellent written and verbal communication abilities, with the capacity to interact effectively with clients and team members at all levels, maintaining a high level of professionalism and optimism.

Proven ability to manage complex schedules, prioritize tasks, and multitask effectively, demonstrating keen attention to detail and a strong organizational focus.

Ability to take initiative, work independently with limited supervision, and manage workload efficiently while maintaining confidentiality and professionalism.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM systems, with a willingness to learn new skills and adapt to changing priorities.