• None

• Process and enter all division invoices, check requests, and purchase orders into the financial record-keeping system.
• Perform clerical duties, including typing, proofing, editing, formatting, copying, faxing, and distributing a variety of documents from rough drafts or verbal instruction.
• Review City Council Staff Reports for grammar and spelling errors, route for approvals.
• Review encroachment permits, including review of certificates of insurance.
• Manage filing system and recording information as needed.
• Perform records request searches of public record documents.
• Manage division calendars and coordinate meeting requests.
• Update paperwork, maintain documents and word processing.
• Open, sort, and distribute incoming mail, handle incoming calls, and other communications.
• Greet citizens and visitors, provide counter support.
• Assist in the coordination of events as necessary.
• Help organize and maintain office common areas.
• Perform general office duties and run errands.
• Maintain supply inventory.
• Establish and maintain positive working relationships with City staff and members of the public.
• Perform related duties as assigned.

The duties listed above are not intended to be all-inclusive. An employee may also perform other related duties as assigned by their immediate supervisor. This position is considered non-exempt.

Required Skills:

• Ability to organize
• Understand and follow written and oral instructions
• Microsoft Office Excel and Word skills
• Grammar and proofreading skills
• Strong communication skills
• Deal tactfully and effectively with staff, participants and the public

Education and Experience:

Core Competencies: