Technical Document Controller

• Closing date: 31-Dec-2025

§ Manage the creation, receipt, distribution, storage, and retrieval of documents to support operational efficiency and provide all team members with up-to-date information.

§ Maintain version control of training documents to ensure that the team is guided by the latest approved procedures.

§ Manage and control engineering and contract documents (e.g., drawings, diagrams, Operations and Maintenance (O&M) manuals, Terms of Reference (TOR), specifications) to ensure that the latest version of the document is being used by all staff and relevant stakeholders.

§ Ensure that all documents are appropriately labelled, registered, stored, and accessible to relevant team members to maintain centralized control and quick retrieval.

§ Maintain version control and document revision history to track changes and preserve the integrity of the documents.

§ Review and verify the accuracy and completeness of submitted documents to ensure quality and compliance with the requirements.

§ Implement quality checks on format, language, and structure to ensure consistency across all controlled files.

§ Update document registers and logs to reflect the current document status and ensure proper traceability.

§ Act as the point of contact for document requests, document reviews and queries to provide clarity and streamline communication.

§ Collaborate with other stakeholders to gather information and ensure documents needs and review processes are met.

§ Coordinate the receiving, transmitting and distribution of documentation to internal and external stakeholders, ensuring that the correct, latest version of documents are available and used.

§ Monitor the flow of documents to ensure timely submissions and updates.

§ Administer document control systems (e.g., recording system, SharePoint, AeroDocs, and Document Management Systems) to ensure reliable storage and access.

§ Ensure proper archival of all documentations, both digital and hard copies to maintain organized and accessible records.

§ Identify gaps in current documentation practices to enhance operational efficiency.

§ Handle documentation securely to protect sensitive information and ensure access is limited to authorized personnel.

§ Maintain a document retrieval system to enable quick access to historical and archived documents.

§ Participate in audits by providing necessary documents to ensure documentation compliance with internal and external standards.

§ Bachelor’s Degree or Equivalent with Minimum 2 years of job-related experience

§ Certificate in Computer applications – MS Offices (Words, Excel, Power Point, Access)