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Temporary Admin Assistant – Alumni Project

United Arab Emirates

RAK Academy
United Arab Emirates

Job type:
Part Time, Fixed Term
Start date:
03 November 2025
Apply by:
27 October 2025

Job overview

RAK Academy

RAK Academy is a family of highly regarded international schools that provide both British and International Baccalaureate curriculum pathways. Our vision is to develop ‘Learning Excellence with a Community Heart’. By ensuring excellent leadership at all levels throughout our schools we aim to provide our students with a world class education, which is also based on an ethos of sustainability.

The Role

To provide administrative and coordination support for the Alumni Project, ensuring accurate data management, effective communication with alumni, and smooth execution of alumni-related activities and events.

Key Responsibilities

  • Data Management
  • Reach out to ex-students to rapidly and effectively expand the Alumni database
  • Gather key data on Alumni to enhance the Alumni organization
  • Collect, verify, and update alumni contact details and records into the alumni database.
  • Ensure data accuracy, confidentiality, and compliance with school policies.
  • Communication & Engagement
  • Assist in preparing and sending email communications, newsletters, and invitations to alumni.
  • Support the coordination of alumni events and activities.
  • Respond to alumni queries in a timely and professional manner.
  • Administration & Coordination
  • Maintain project files, reports, and correspondence.
  • Assist in preparing presentations, reports, and alumni updates for leadership.
  • Provide logistical support for meetings, events, and workshops.
  • Support and undertake research processes as directed to promote and grow the Alumni database
  • Interact directly with potential alumni to proactively grow the database
  • Manage the database effectively
  • Work in schools
  • Collaboration
  • Work closely with the EP Office to ensure project milestones are met.
  • Liaise with internal stakeholders to gather information or approvals related to alumni initiatives.

The candidate must have:

  • Bachelor’s degree or other equivalent degree.
  • Minimum 2 years’ experience in a similar role or data entry, reporting, or event coordination is an advantage.

This exciting role will be initially for 3 days a week for a 3-month period but may develop further as the project grows.

Please note:

Incomplete applications will not be considered.

RAK Academy reserves the right to make an appointment at any stage of the recruitment process.


About RAK Academy

    RAK Academy
    34B Street, Ras Al Khaimah
    United Arab Emirates
+971 2362441


Welcome to RAK Academy. We have been delivering international education in the beautiful emirate of Ras Al Khaimah since 1975. During that time, we have welcomed countless students of all ages and abilities through our doors— our Academy was founded under the patronage of His Highness Sheikh Saud bin Saqr Al Qasimi, UAE Supreme Council Member and Ruler of Ras Al Khaimah (RAK).

Located in the scenic emirate of RAK, one of the seven emirates of the UAE, we are honoured to give back to the community we are based in. We offer internationally recognised curricula to more than 2,600 students from more than 80 nationalities.

We offer both the UK curriculum and the International Baccalaureate across all stages of education, including Early Years, Primary School, and Secondary School. Our UK curriculum is implemented across our three branches: Khuzam, Al Hamra, and Al Rams. This curriculum follows the standards set by the United Kingdom and ensures that students receive a well-rounded education in line with international benchmarks.

In addition to the UK curriculum, we are proud to offer the International Baccalaureate (IB) at our Khuzam branch. The IB consists of two programs: The Primary Years Programme (PYP) and the Diploma Programme (DP). These internationally recognised programs encourage critical thinking, creativity, and a holistic approach to education, empowering students to become lifelong learners and global citizens.

At RAK Academy, we strive to provide a nurturing and inclusive learning environment that supports the individual growth and development of each student. Our dedicated staff are committed to delivering high-quality education that prepares students for future success in higher education and their future careers. We look forward to welcoming passionate educators to join our dedicated and talent team.

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