Temporary Part-Time Project Coordinator

Job Summary

The Reading, Education, and Development (READ) Lab at Northwestern University is seeking a temporary part-time Project Coordinator for the Evanston campus.

Temporary Job Description:

· The Project Coordinator will oversee daily operations of lab- and project-related activities. This includes maintaining detailed records of protocols and results (collecting, extracting, and entering data) and helping to ensure that all lab- and project-related activities are completed by strictly following all current local, state, and federal laws, regulations, guidance, policy, and procedure(s) developed by the Northwestern University Institutional Review Board (IRB).

· Supports efforts to recruit and assess study participants and facilitate communication with key personnel and participants to maintain project study flow. This includes reviewing and obtaining informed consent and assent, scheduling study visits, preparing assessment materials, leading assessment team(s) to travel to and from schools/community centers, and scoring and entering test results.

· Performs other duties as assigned.

Duties

Administration 20%

• Manages day to day operations.
• Acts as liaison to IT to ensure technology systems are properly installed & maintained.
• Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
• Manages design and development of program databases; compiles & analyzes data; prepares reports.
• Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.
• Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.

Communication, Outreach & Recruitment 20%

• Develops coordinated, consistent marketing and brand messages.
• Creates state-of-the-art website.
• Incorporates social media and networking into program/project aspects as appropriate.
• Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization.
• Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project.
• Reviews market trends to recommend future plans to increase revenue, participation, engagement, etc.

Events 5%

• Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
• Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
• Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.

Human Resources 5%

• Ensures human resources programs, policies, & procedures are implemented & consistently applied.
• Coordinates all or portions of the talent management lifecycle (sourcing, selecting, developing, coaching, rewarding, recognizing, managing information & optimizing talent.)
• In consultation with management & Central HR, administers HR solutions.
• Maintains excellent working relationship with Office of Human Resources.

Program Development 10%

• Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives.
• Manages academic quality and continued growth and expansion.
• Identifies & obtains external expertise as needed and works with content experts for current and new programs.
• Reviews programs/projects to increase efficiencies to support growth.
• Manages speaker selection, communication, and topic development.
• Leads program/project updates and improvements.

Regulatory Compliance 10%

• Ensures compliance with all necessary organizations.
• Prepares documentation as required.
• Interfaces with accreditation bodies.
• Acts as the regulatory and compliance officer.

Student Support 5%

• Completes program/project logistical details such as scheduling, curriculum, facilities, technology, registration, enrollment, audits, etc.
• Advises students regarding admissions, academic, career and development matters.
• Reads & evaluates admissions files and participates in candidate selection.
• Interviews and screens applicants.
• Implements strategy regarding structure, process, & staff support of students in compliance with NU policy.
• Resolves administrative issues (RAS forms, stipends, monitors fellowships, etc.)
• Organizes new student activities.
• Tracks data entry of grades into CAESAR, assuring faculty completes process by deadline.

Supervision 25%

• Supervises 1-2 staff &/or provides work direction.
• Performs other duties as assigned.

Qualifications Required:

· Successful completion of a full 4-year course of study from an accredited college or university leading to a bachelor's degree or higher degree in a major such as psychology, education, or related field

· Experience working with children

· Strong verbal and written communication skills, organization skills, problem-solving skills, and attention to detail

· Proficiency with Microsoft 365 applications (e.g., Word, Excel, Outlook, SharePoint, Teams)

· Completion of Northwestern University’s Institutional Review Board (IRB) CITI training before interacting with participants and re-certification every 3 years

· Availability for at least 1 year

Submission Documents: a cover letter and resume.

If interested, please email your resume and cover letter to:

CSDadmin@northwestern.edu

Northwestern University provides equal employment opportunities to all employees, students, and applicants. Northwestern University does not discriminate or permit discrimination by any member of its community against any individual on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, parental status, marital status, age, disability, citizenship, veteran status, or genetic information in matters of admissions, employment, housing, or services or in the educational programs or activities it operates.

Pay: $26.00 - $28.00 per hour

Benefits:

• Paid time off

Work Location: Hybrid remote in Evanston, IL 60208