Temporary WGS Administrative Assistant

Supporting the program by providing a welcoming reception to anyone interacting with WGS; helping to schedule appointments; process travel documents; researching and maintaining records; supporting budgeting and expenditures in accordance with state rules; maintaining inventory of office supplies and equipment; scheduling classrooms and meeting rooms; maintaining security, organization and safety of WGS spaces; preparing and proofreading correspondence, reports, and other documents as needed. Working closely with the WGS Director and Associate Director to support their work administering the program, including additional duties as assigned.

Essential

25

Supporting the visual presence of the program through creating brochures, newsletters, maintaining a social media presence, updating blog and web sites regularly, sharing information on student, faculty, and community listservs

Essential

35

Supporting affiliated faculty by answering questions, helping with scheduling WGS classes, obtaining exam and desk copies of texts, distributing mail, maintaining open communication channels, supporting purchase of supplies needed for teaching

Essential

10

Supporting students by answering questions, helping with registration and (basic) advising questions, preparing travel and scholarship documents. Contributing to an inclusive and just environment in all face-to-face, virtual, etc. contexts.

Essential

5

Supporting WGS and WGS co-sponsored events through organizing details, persons, and scheduling, securing physical space and/or virtual details, developing advertising and marketing strategies, communicating with campus and community partners, ordering food, and developing surveys or assessments as needed.

Essential

20

Assisting with the recruitment, search, hiring, and collection of credentials for faculty.

Essential

5