Tendering Officer

JOB PURPOSE:

The Tendering Officer is responsible for executing the day-to-day administrative and operational stages of the procurement lifecycle to ensure the timely acquisition of goods and services. This role serves as a vital coordinator between technical departments and suppliers, ensuring that all tendering activities are conducted in strict accordance with company policy and commercial standards.

RESPONSIBILITIES/DUTIES

Tendering Execution & Sourcing

• Execute the end-to-end tendering process for assigned categories such as Facility Management and Site Services under the guidance of the Procurement Manager.
• Coordinate the distribution of RFP/RFQ packages to pre-qualified vendors and manage the administrative flow of supplier queries and clarifications.
• Support commercial negotiations by preparing comparative cost analyses and ensuring all vendor submissions meet the mandatory technical requirements.

Data Management & Market Analysis

• Maintain accurate and up-to-date category and supplier profiles within the digital procurement database to ensure data integrity.
• Perform quantitative analyses on vendor bids to assist senior leadership in identifying the most cost-effective procurement outcomes.
• Track and report on basic procurement metrics, including vendor response times, payment term adherence, and order fulfillment rates.

Supplier & Stakeholder Coordination

• Manage day-to-day supplier relationships, acting as the primary point of contact for resolving delivery issues or documentation discrepancies.
• Update supplier scorecards regularly, ensuring that performance data is captured accurately for quarterly business reviews.
• Collaborate with internal departments to clarify technical specifications and ensure procurement activities remain aligned with departmental needs.
• Handle any additional tasks assigned by the direct manager.

Safety Responsibilities:

• Promote a positive safety culture within the workplace and attend any safety-related meetings or briefings as required within the job role.
• Comply with the requirements of RDMC RQHSE Policy and Safety Management System.
• Be mindful that Safety, Security, and Environmental protection are everyone’s responsibility. All staff members are accountable for reporting and intervening in any Safety, Security, or Environmental violations.

ESSENTIAL QUALIFICATIONS, KNOWLEDGE & EXPERIENCE

QUALIFICATIONS:

• Bachelor’s Degree in Business Administration, Supply Chain Management, or a related field (Engineering background is a plus).

KNOWLEDGE:

• Strong proficiency in Microsoft Office Suite, specifically Excel (vLookup, Pivot Tables) and experience with ERP procurement modules.
• General understanding of procurement cycles, sourcing methodologies, and basic contract terminology.
• Familiarity with local commercial regulations and standard corporate ethics policies.

EXPERIENCE:

• 3-5 years of professional experience in procurement or tendering roles, preferably within a corporate or industrial environment.

DESIRED BEHAVIORS & EXPERIENCES

• Exhibit high precision in documentation and data entry to prevent contractual or financial errors.
• Able to relay information clearly and professionally to both internal stakeholders and external vendors.
• Demonstrates a strong desire to master advanced procurement tools and modern sourcing techniques.
• Take full responsibility of assigned tasks, ensuring deadlines are met without compromising on quality or compliance.
• Respond positively to changing priorities and is capable of managing multiple small-to-medium tenders simultaneously.
• Proven analytical and problem-solving abilities with measurable results.
• Strong decision-making skills with the ability to prioritize effectively.
• Excellent communication, negotiation, and stakeholder management skills.