Transportation Coordinator

Transportation Coordinator.

Reports to: Transportation Manager

Job Overview:

The primary function of the Transportation Coordinator is to coordinate day-to-day transportation
operations and manage all aspects of transportation discipline to include health & safety
compliances, route structures and development, personnel scheduling, workload assignments,
and drivers’ performance.

Working hours:

Full-time; From 7.30 am until 3.30 pm, 4 pm on staff meeting days, and 3 pm on Thursday.

Main job duties and responsibilities:

1. Coordinate daily operations of buses and vehicles supplied by the transport vendor
according to school schedules for students and staff.

2. Monitor daily student and staff transport operations, including route adjustments and
activity buses, and ensure suitable alternatives are arranged by the vendor when
required.

3. Oversee staff bus services to ensure compliance with school policy regarding designated
pick-up points and collective routes.

4. Prepare and update staff transport maps and assign new staff members to routes after
the Transportation manager's approval.

5. Prepare and record invoices received from the vendor, including violation records, then
submit them to the transportation manager for review.

6. Arrange additional buses or vehicles for staff outside working hours or during holidays, in
coordination with the vendors and smart transport Apps as required.

7. Conduct daily inspections of vendor buses (morning and afternoon) to ensure safety,
cleanliness, and compliance with school standards.

8. Manage the school Drivers on daily activities, so they adhere to strict schedules.

9. Monitor vehicle movements through GPS and camera systems provided by the vendor to
ensure adherence to approved routes and schedules.

10. Ensure vendor drivers comply with traffic laws, school health & safety policies, and
professional behavior standards.

11. Ensure & encourage the drivers to follow the Traffic law & Health, Safety policies and
procedures on all driving activities, to minimize incidents.

12. Prepare daily reports highlighting workflow, transportation challenges, and complaints
from staff or parents.

General instructions:

1. Adhere to the School-determined and declared working hours.

2. Maintain and respect the confidentiality of the workplace.

3. Demonstrate the behaviors that reflect NCBIS Core Values.

Work Relationships:

• Internal: Whole School.

• External: Transportation service providers, Maintenance centers, Governmental

Job requirements:

Educational background and previous experience:

1. Bachelor’s degree.

2. Good command of English (speaking, reading, and writing).

3. 3-5 years’ experience in Transportation & Fleet management.

Knowledge and Functional Skills:

1. Analytical mindset and good problem-solving skills.

2. Communication Skills.

3. Time Management Skills.

4. Attention to detail.

5. Exceptional interpersonal skills.

6. Excellent written and verbal communication.

Core Competencies:

1. Initiative

2. Collaboration

3. Logical Reasoning

4. Customer Oriented

5. Managing Resources

To apply, please send your CV to this e-mail recruitment.wholeschool@ncbis.co.uk

The closing date for applications is Sunday, 12th of October 2025. The school reserves the right
to appoint earlier if an exceptional candidate applies for the post, so early applications are
strongly encouraged.