Travel Invoicing Officer

Founded in 2009, and acquired by NOMAC in 2018, NOMAC Maintenance Energy Services (NMES) is the leading regional non-OEM service provider.

NMES supports its end-users by providing OEM level quality services and exceptional value creation through highly skilled and trained personnel, with capabilities to cover the maintenance and servicing of a wide range of turbines and generators, irrespective of the OEM, and supporting our customers in the following key areas:

• Gas Turbine, Steam Turbine and Generator inspections/overhauls, parts supply and engineering services
• GT / ST and Generator corrective maintenance and repairs on a standby basis
• Generator robotic inspections, rotor and stator rewinds
• Auxiliaries Inspections/overhauls and parts supply
• Turnkey GT/GTG/ST/STG/ Long-Term Service Agreements (LTSAs), Long-Term Maintenance Agreements (LTMAs), Long-Term Manpower Supply (LTMSAs) and Long-Term Part-Supply Agreements (LTPSAs)
• On-Site Intervention Services (OSIS) – Spark Erosion; in-situ valve repairs; on-site machining (CNC and Rotor Lathe); low speed balancing; Trevi-Testing
• On site Surface Preparation – ice blasting, coating and curing of Compressor parts (blades/vanes) with Aluminum Chromate coatings
• In-house Re-Engineering and Design team.

Objective

To manage the financial operations and accounting functions of the company’s in-house business travel agency by ensuring timely processing, reconciliation, and reporting of travel-related transactions, with specific responsibility for BSP settlement, AMEX card monitoring, and adherence to internal controls and policies.

Financial Transaction Management

• Process and record travel-related transactions including flights, hotels, ground transport, and associated services.
• Ensure timely and accurate payments to IATA via the BSP (Billing and Settlement Plan), in line with reporting and remittance cycles.
• Monitor and reconcile AMEX corporate travel card usage; ensure timely settlements and proper allocation to cost centres.
• Track prepayments and ensure proper matching with supplier invoices or travel delivery confirmations.

Reconciliation & Audit Support

• Reconcile BSP statements with internal booking records; investigate discrepancies with the travel desk or GDS reporting.
• Perform monthly reconciliations of AMEX card transactions, employee travel advances, and travel suppliers.
• Maintain organized documentation to support internal and external audits specific to travel expenditure.

Vendor and Supplier Coordination

• Coordinate with travel vendors (airlines, hotels, GDS providers) for accurate billing and account reconciliation.
• Maintain oversight of BSP agent reporting, ensure compliance with deadlines, and flag anomalies or delays in settlement.
• Engage with AMEX account managers for statement clarifications and monthly payment coordination.

Reporting and Analysis

• Generate regular reports on travel expenses by department, project, or region.
• Analyze AMEX card utilization patterns and recommend process or policy improvements.
• Highlight budget overruns, policy non-compliance, or vendor issues in a timely manner.

Compliance and Policy Alignment

• Ensure compliance with internal travel policy, financial authority limits, and IATA/BSP regulations.
• Flag and document policy deviations for resolution by Travel Operations or Finance leadership.
• Maintain up-to-date SOPs for travel-related accounting processes, including BSP and AMEX workflows.

Systems and Process Improvement

• Support implementation of tools for automating reconciliation and payment workflows (e.g., AMEX feeds, ERP integration).
• Identify opportunities for process optimization, especially related to BSP reporting and AMEX expense tracking.
• Ensure clean mapping between booking systems (e.g., GDS) and financial systems for accurate posting.

QUALIFICATIONS, EXPERIENCE, & SKILLS

• Degree or diploma in Accounting, Finance, or related discipline
• At least 3 years of relevant experience in travel accounting or corporate accounts
• Experience with BSP payment cycles and reconciliation is essential
• Familiarity with AMEX (or similar) corporate card programs and usage monitoring
• Proficiency with accounting systems (e.g., SAP, Oracle) and Microsoft Excel
• Understanding of GDS data and travel expense management systems is an advantage