Vendor Management Specialist

Company Description

We was established to train and develop qualified workforce for the Kingdom’s defense industries sector. The academy aims to fulfill localization targets and become among the top global Academies of technical excellence in defense by 2030.

Role Information

Position Title: Vendor Management Specialist

Department: Shared Services

Reports to: Procurement & Contracts Lead

Direct Reports: NA (Standalone Position)

Role Description

To oversee, evaluate, and manage relationships with vendors and suppliers, ensuring compliance with company policies and standards, optimizing cost efficiency, and enhancing the quality of goods and services provided to the organization.

Responsibilities

• Role Accountabilities Develop and maintain strong relationships with vendors.
• Manage vendor registration, onboarding, and qualification processes.
• Negotiate contracts, pricing, and service level agreements (SLAs).
• Monitor vendor performance against agreed KPIs.
• Coordinate with Finance, Procurement, and Legal to ensure vendor compliance with internal policies and external regulations.
• Identify and mitigate risks related to vendor performance, quality, and delivery.
• Maintain and update all vendor documentation (commercial registration, tax certificate, bank account details, certificates, etc.).
• Participate in vendor evaluation, audits, and continuous improvement initiatives.
• Prepare and submit periodic reports on vendor performance with recommendations to management.
• Support in resolving escalated vendor issues and disputes.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain, Procurement, or a related field.
• Professional certifications such as CPM, CIPP are considered an advantage.
• Minimum of 3–5 years of experience in vendor management, procurement, or a related field.
• Strong negotiation, communication, and analytical skills.
• Proficiency in ERP systems (Microsoft Dynamics preferred).
• Excellent command of English (spoken and written).