VP of Finance

NOTRE DAME DE SION SCHOOLPOSITION PROFILE

POSITION TITLE: Vice President of Finance

FLSA CLASSIFICATION: Exempt, Full Time (12 month)

REPORTS TO: President

The Vice President of Finance is a full-time year-round administrative position and reports directly to the President. This position is responsible for overseeing the financial management of the School and responsible for a budget of $13 million in revenue. Major responsibilities of the position are to oversee strategic direction and implementation for the non-academic support functions of the School, including management of the business office, food service, insurance, and legal and risk management. The VP of Finance is also a member of the Senior Leadership Team. The VP of Finance attends Board of Trustees meetings and is the primary staff member responsible to the BOT Finance Committee.

QUALIFYING CHARACTERISTICS

Experience as a CFO, Controller, or VP of Finance, preferably 5 years of experience in the education and/or non-profit sector
Preference for Master's Degree in Accounting and/or MBA with a concentration in Accounting or Finance and/or CPA certification
Strategic leadership experience in creating and managing multi-million dollar budgets, lines of credit and other financing vehicles, construction projects, human resources policy and practices, and risk management positioning.
Familiarity with current and applicable business software platforms such as QuickBooks Online, RAMP, Blackbaud, SSS and various payment platforms.
Working knowledge of building construction, including ability to read architectural drawings
Knowledge of federal, state, and local laws regarding financial reporting for Independent Schools
- Employees, Parents, Vendors, Donors, Board and Community Members.
Excellent communication skills, both written and oral
Proven organization and management skills
A collaborative leadership style
Capable of building ‘team’ morale and a shared vision
Adept at conflict resolution
A strong work ethic
A sense of humor
Knowledge and understanding of and commitment to the Sion mission.
Openness to professional feedback and ability to incorporate professional feedback into ongoing practice.
Ability to take initiative and leadership to identify needs, create solutions, and implement.

PRIMARY RESPONSIBILITIES

Supervise the Director of Accounting and Business Operations, Registrar and outsourced service vendors in performance of their duties. Provide clear work direction and establish performance objectives. Monitor work performance and mentor staff as appropriate
Prepare annual budget in collaboration with Senior Leadership Team, President, Finance Committee and Board of Trustees. Monitor expenditures on a monthly basis to ensure school maintains a sound financial position.
Provide regular reports to President, BOT Finance Committee, BOT, Principals and Department Directors.
Report to the Finance Committee and Board of Trustees on a regular basis regarding operating budget and all financial aspects of the School; attend Board of Trustee meetings, Finance Committee meetings, and other committee meetings as required.
Report to the Finance Committee and Board of Trustees on a regular basis regarding all invested funds in both unrestricted and restricted endowments; monitor real-time allocation of all funds received to the proper investment accounts.
Serve as the liaison with investment manager to the BOT Finance Committee. AAAQ
Ensure maintenance of a chart of accounts and overall Fund Accounting system consistent with GAAP and ISACS accreditation guidelines.
Oversee accounting and finance policies and procedures, as well as internal controls over all receipts (including fund-raising) and uses and payments of cash.
Ensure that the School complies with all federal, state, and local laws as well as maintains tax-exempt status on a federal, state, and local level and report the same to the Audit and Finance Committees of the Board.
Work with the Auditors in preparation of the annual audit to include preparation of requested schedules, supporting documentation, response to any findings and required adjustments.
Develop and maintain a financial planning model in conjunction with the School’s Strategic Plan that projects long-range financial needs.
Project cash flow needs on a rolling 12-month basis to identify any line of credit requirements and/or opportunities to invest surplus cash. Develop and maintain a financial planning model
Oversee and administer the School’s financial policy with respect to tuition and fee payments. Lead staff in monitoring past due accounts, parent communication of policy, and follow-up to ensure collection of monies owed. Ensure that dealings with parents are done in a positive manner
Evaluate and adjust as needed the system in place for the purchasing of consumable and fixed assets.
Manage the Financial Aid process in collaboration with the President.
Evaluate, assess, and direct the negotiation of property and casualty insurance
Provide strong leadership and modeling in support of the School’s mission as a Catholic School.
Actively participate in organizations with peers from other independent schools and regularly seek out professional development opportunities.
Assist the President in mentoring and supporting non-academic leaders across both campuses
Meet regularly with each direct report and collectively as a department to establish and address key strategic and ground-level issues and create action plans to fulfill them.
Collaborate directly with VP of Marketing & Community Engagement, who oversees enrollment and fundraising efforts across both schools, to accurately forecast and budget with key revenue drivers
Be familiar with ISACS/AdvancedEd accreditation standards and ensure the School remains in compliance with the same.
Oversee the process for meeting the recommendations resulting from the accreditation visit relevant to non—academic areas of operation and complete the necessary reporting to the ISACS/AdvancedEd office during the period between visits.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT

Works at desk and computer screen for extended periods of time.
Turns, bends, reaches and may occasionally use a ladder.
Be able to occasionally lift up to 30 lbs
Works in a traditional climate controlled office environment.

Commitment to Non-Discrimination & Diversity

Notre Dame de Sion is an equal opportunity employer and is committed to increasing the diversity of the campus community. Candidates who have experience working with a wide range of faculty, staff, and students, and who can contribute to the climate of inclusivity are encouraged to identify their experience in these areas.

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The above description covers the most significant duties performed, but does not exclude assignments not mentioned.

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