Warehouse Coordinator

WAREHOUSE COORDINATOR - CONTRACT

About Us

Founded in 2003, we ve built a legacy of unforgettable experiences across the Middle East. From cultural festivals to flagship public events, our work blends logistical excellence with creative ambition to shape moments that matter.

We are LINKVIVA creators of experiences that live beyond the day.

Our Energy (Values) The 5Ps

People We rise by lifting others.

Positivity We see the light, even in chaos.

Perfection Not flawless. But fearless in chasing better.

Pioneering We break molds, not rules.

Passion We lead with fire in the belly.

Why You Should Join Us:

Strategic + Operational Blend You ll not only manage daily warehouse operations, but also optimise systems, flows and inventory strategy to deliver event critical readiness.

Ownership of a Critical Hub You ll own the warehouse at AUH: inbound, outbound, inventory, condition, vendor coordination your performance = event success.

Visible Impact With every delivery and return you manage, you ll see the tangible result of your work in high profile events and team success.

Cross Team Collaboration You ll work closely with project teams, transport/logistics, finance and external vendors building versatile relationships and broad impact.

Professional Growth & Event Focused Environment Working in the events/production field means dynamic schedules, fast moving challenges, and continuous evolution of your role.

Role Purpose

As Warehouse Coordinator AUH, you will own the day to day operations of our Abu Dhabi warehouse, ensuring events go out on time, in full and in excellent condition. You ll manage inbound and outbound flows, maintain inventory accuracy, coordinate basic warehouse repairs, liaise with vendors and transport providers, and keep the facility safe and audit ready.

Key Responsibilities

Inventory & Systems

• Maintain accurate stock in Odoo (receipts, transfers, picking, returns, adjustments).
• Conduct cycle counts and monthly stock takes; investigate variances and post corrections.
• Set and maintain par levels for fast moving items (consumables, cabling, staging spares).

Inbound (GRN)

• Book inbound deliveries, inspect quality/quantities versus PO; raise discrepancies (short / over / damage).
• Label and locate items; update rack/bin locations in Odoo.

Outbound & Event Support

• Pick, pack and stage according to event load lists.
• Prepare delivery notes/CMRs; coordinate pickups/returns with transport and site teams.
• On return from site: de rig, inspect condition, quarantine damages/missing, and process returns in Odoo.

Warehouse Operations

• Keep racking, aisles, staging zones organised (5S); maintain warehouse equipment (pallet jacks, ladders, basic tools).
• Coordinate small repairs and cleaning; raise maintenance tickets for larger issues.
• Manage consumables (tape, shrink, labels) and PPE stock.

HSE & Compliance

• Enforce safe lifting and working at height rules, monitor correct use of equipment; maintain MSDS and signage.
• Conduct weekly safety walks and checklists; keep fire exits clear and extinguishers in date.
• Report incidents/near misses; participate in toolbox talks.

Vendor & Transport Coordination

• Book couriers/trucks; compare quotes/SLAs; track on time pickup/arrival.
• Liaise with rental suppliers for temporary gear; manage off site storage if needed.

Cross Team Collaboration

• Work closely with Project Managers, Fleet team and Finance (PO/GRN, returns, damage claims).
• Provide a concise weekly AUH Warehouse update (outbound schedule, risks, shortages).