X99914 Transportation Manager

Public Safety

JOB SUMMARY

This position manages the NSU fleet, ensuring that NSU employees and students travel needs are safely and reliably met and are in state and federal compliance.

MAJOR DUTIES

Develop and maintain a viable business model for Motor Pool.
Supervision of full-time and/or part-time student employees
Shift scheduling
Recruit, interview, select, hire, train, motivate, coach, assist and mentor employees
Fleet Commander Administrator - Oversee reservations for the fleet vehicles for Faculty, Staff and departments. Answer phones and emails
Schedule/oversee routine maintenance, repair, replacement and cleaning of the fleet
Process employee time cards
Manage operational aspects of the Motor Pool department Liaison between management and departments.
Knowledge of inventory control and department assets
Coordinate accounting operations, verify and receive invoices for payment
Prepare a variety of regular and special State Fleet reports.
Compile and process department fuel mileage reports and assist with monthly department billing process.
Review, plan, manage and implement approved budgets
Review financial reports. Direct the procurement of supplies
Recommend vehicle purchases for the University Fleet pool
Responsible for customer service satisfaction
Maintain and update customer’s driver’s license
Maintain pike pass records and pike passes
Develop partnership’s with outside vendors and entities to include insurance companies and OMES.
Web page maintenance and updates
Establish quality transportation services

SUPERVISORY CONTROLS

The supervisor assigns work in somewhat general terms with some judgment needed. There is no specific “review” – work is performed independently. Knowledge and understanding of the work is required with little to no supervision; however, the supervisor is available to help as needed.

GUIDELINES

Guidelines include department and university policies and procedures, e.g., laws, building codes, rules and regulations. NSU Motor Pool Rules and Regulations, Oklahoma State Statute title 47 Oklahoma State title 51 and state insurance laws.

COMPLEXITY/SCOPE OF WORK

The work consists of related administrative and management duties. Frequent interruptions contribute to the complexity of the position. In addition, responsibilities that are unrelated overlap at times, such as vehicle repair and maintenance and customer service.
The purpose of this position is to manage assigned office operations. Success in this position contributes to the efficiency and effectiveness of those operations.

CONTACTS

Contacts are typically with co-workers, students, faculty, and university staff across campus and on the Broken Arrow and Muskogee campuses as well.
Contacts are typically to provide services, to give or exchange information, resolve problems, defend or negotiate matters.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

The work is typically performed while sitting at a desk or while intermittently sitting, standing, or stooping. The employee frequently lifts light objects, uses tools or equipment requiring a high degree of dexterity, distinguishes between shades of color and utilizes their sense of smell.
The work is typically performed in an office and outdoors, occasionally in cold or inclement weather and exposed to dust, dirt, grease machinery with moving parts and irritating chemicals.
This position may require call out duties.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

This position has direct supervision over full and/or the part-time motor pool employees and student workers.

MINIMUM QUALIFICATIONS

Knowledge and level of competency commonly associated with completion of a Baccalaureate degree.
A minimum of 4 years of comparable experience, and experience sufficient to thoroughly understand the work of subordinate positions and be able to answer questions and resolve problems, usually associated with at least one to three years’ institutional experience or service.
Must have valid Oklahoma driver’s license and a clear driving record.
Must pass background investigation.

Annual salary $43,896.00 with excellent benefits, including generous leave time.
Anticipated hire date: 02/02/2026
Applications will be accepted until: 01/25/2026

NOTE: Posting will close to applicants at 11:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted.
To complete the application process, it is critical to create a profile.
Notice to applicants
It is Northeastern State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment. Applicants must be currently authorized to work in the United States on a full-time basis.