Academic Programs and Judicial Clerkships Administrator, Stanford Law School

• NOTE: This position has been deemed critical/has specific funding, has been approved by the Law School for posting, and is exempt from the hiring freeze.

The Administrative Support Department at Stanford Law School seeks a full-time Academic Programs and Judicial Clerkships Administrator to join our dynamic team of administrative, academic, and legal services professionals. As a premier administrative support unit, this department plays an integral role in assisting and supporting faculty, instructors, directors, and other staff across the law school and other parts of Stanford. In this position, you will be responsible for providing a full range of administrative support to all law school academic programs, as well as supervision over the judicial clerkship process in collaboration with the Office of Career Services.

In this role, you will maintain a full range of administrative and research duties and are expected to work collaboratively with many departments within the Law School and externally to achieve a broad range of programmatic and academic goals. The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced, collaborative environment and enjoys managing complex projects that support the academic mission of the Law School.

This position reports to the Associate Director of Administrative Support and requires both independent initiative and the ability to work cohesively as part of a team.

Program Responsibilities

• Trial Advocacy

• Policy Labs

• Kirkwood Moot Court

• Legal Research and Writing

• Judicial Clerkship Letter Process

General Duties

• Act on behalf of the supervisor, department manager, or chair, helping to establish priorities and identify or resolve problems to ensure smooth daily operations.

• Research and/or write background information for meetings. Participate in meetings on the supervisor’s behalf and inform after the fact.

• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.

• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research, editing, and fact-checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.

• Plan and schedule calendars (s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

• Create complex reports and spreadsheets that may utilize specialized software and systems. Make recommendations based on reports.

• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.

Analyze and review material and extract pertinent information for briefing purposes.

Responsible for leading the administrative functions of a program or unit: See below.

Trial Advocacy - Specialized Duties

• Administrative management of trial skills workshops and corresponding classes.

• Oversee student enrollment in collaboration with the Registrar's office, including final enrollment and waitlist decisions based on results of student consent forms.

• Create and manage a budget, examining past year actuals.

• Collect and analyze data for the course; formulate alternative solutions and/or recommendations to achieve the annual goals of the program.

• Lead planning and debrief meetings to identify issues and recommend improvements.

• Identify and recruit local trial attorneys and judges as guest faculty instructors. Recruit and manage community jurors. Supervise and train student teaching assistants.

• Survey students concerning course improvement and guest faculty evaluations; review and summarize findings; identify teaching preferences for future guest faculty scheduling.

• Management of mock trial events, including courthouse application and procurement of contract; coordinate courthouse deputies' and oversee faculty, students, and jurors' adherence to courthouse policies.

• Utilize, manage, and enhance, customized database and collaborate with web developers to automate guest faculty invitations, student surveys, teaching confirmations, and year end faculty evaluations.

Kirkwood Moot Court - Specialized Duties

• Recruit and manage guest attorneys/judges and federal judges for the Kirkwood Moot Court competition to support four rounds of competition.

• Schedule faculty and six federal judges and integrate Dean involvement in the final two rounds.

• Administer online scorecard and scoring system; assist with scoring preliminary, quarterfinal, and semifinal rounds of competition

• Manage website

Judicial Clerkship Letter Process - Specialized Duties

• Manage the administrative portion of the Federal and Supreme Court judicial clerkship application process in collaboration with the Clerkship Director, including recommendation letter processing throughout the year and during the judicial clerkship Federal Law Clerk Hiring Plan season.

• Management and administration of OSCAR (Online System for Clerkship Application and Review) and CAM (Clerkship Application Manager), a customized law school database for managing and processing student clerkship letters; responsible for training and implementation of new designs or features

• Create a budget and negotiate service contracts with web application developers.

• Maintain the clerkship letter handbook with new trends, procedures, and guidelines.