Accounting Administrative Assistant

Collins Plumbing Inc.

We are specialized in new commercial plumbing construction in the greater San Diego area since 1979. We enjoy an excellent reputation for timely and competent job completion.

Job description

We are urgently looking for a diligent Accounting Admin Assistant. This role involves handling accounts payable invoices and job cost procedures, matching invoices to the purchase order receiving proper documentation, data entry, & direct contact with vendors and subcontractors. As well as cross-training with the administrative assistant and their tasks. This position is perfect for an experienced professional looking to join a stable, employee-owned company that promotes internal growth and offers a supportive work culture.

Responsibilities

• Accounts Payable
• Set up new vendor/subcontractors and collect W-9 information and set up in Foundation software.
• Monitor and collect lien releases from vendor/suppliers after payments
• Match purchase orders, receiving documentation to the invoice
• Performs accounts payable and purchase order related data entry
• Reconcile accounts payable monthly
• Trace and consistently follow through on discrepancies between invoice, purchase order and receiving documentation with purchasing manager and/or vendor and subcontractors.
• Prepares subcontracts, monitors payment schedules and tracks all insurances required
• Maintains accounts payable related files including Foundation software upkeep
• Prepare Annual 1099’s for applicable vendor/suppliers and subcontractors

· Administrative

o Greet and receives incoming visitors

o Answers all incoming telephone calls, opens, date stamps. Distributes incoming mail and other deliveries (except deliveries of construction material) and prepares all outgoing mail and small packages

o Handle service calls for office equipment

o Maintains stock of office supplies and orders office supplies including field employee attire

o Assists in the facilitation of company sponsored events

Skills

· Previous A/P and/or payroll experience

· Previous experience working for a construction or plumbing company preferable

· Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams)

· High School Diploma or Equivalent (GED) - Required

· 2+ Year Degree in Accounting preferred or construction office experience

· Bilingual – not a requirement, just a plus!

· Available to start ASAP

Job Type: Full-time

Pay: $25 - 30 per hour BOE

Benefits: ESOP, 401k, Vacation time, paid Holidays, fully paid Medical-Dental-Vision, Education, Advancement and Growth Opportunities

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Are you able to pass a drug screening?

Ability to Relocate:

• El Cajon, CA 92020: Relocate before starting work (Required)

Work Location: In person