Accounting Administrator

Position Summary

AirCo is seeking a detail-oriented and organized Accounting Administrator to support our accounting team. This role is responsible for managing incoming payments, maintaining accurate financial records, and ensuring timely collections. The ideal candidate is proactive, dependable, and comfortable working in a fast-paced environment.

Key Responsibilities

• Process and post customer payments (checks, ACH, credit cards)
• Generate and distribute invoices to customers in a timely manner
• Monitor accounts for overdue payments and follow up on outstanding balances
• Reconcile AR accounts and resolve discrepancies
• Maintain accurate customer account records and documentation
• Communicate with customers regarding billing questions or payment issues
• Assist with month-end closing tasks and reporting
• Support credit checks and setup of new customer accounts
• Collaborate with internal teams (operations, sales, customer service) to ensure billing accuracy
• Prepare aging reports and assist leadership with AR insights
  
  

Qualifications

• 2+ years of experience in accounts receivable, billing, or accounting admin role
• Strong attention to detail and accuracy
• Proficiency in Microsoft Excel and accounting software (QuickBooks, Sage, or similar)
• Excellent communication and customer service skills
• Ability to manage multiple priorities and meet deadlines
• High school diploma required; associate's or bachelor's degree in accounting or related field preferred
  
  

Preferred Skills

• Experience in service-based or construction/HVAC industry
• Knowledge of basic accounting principles
• Strong problem-solving and organizational skills
• Self-starter with a team-oriented mindset
  
  

Why Join AirCo?

• Stable, growing company with strong team culture
• Opportunity for growth within accounting and finance
• Competitive pay and benefits
• Supportive, team-driven environment