Accounting Coordinator

Position: Accounting Coordinator (Full-Time)
Location: Edgewood, NY (On-site)

Aiston Fine Art Services is seeking a highly organized and detail-oriented Accounting Coordinator to support day-to-day financial and administrative functions. This role will focus on accounts receivable, accounts payable, payroll processing, and general bookkeeping, while working closely with management and our third-party accounting firm. The position also supports internal organization and financial tracking across the business.

Key Responsibilities

• Manage accounts receivable, including invoicing, tracking balances, and following up on outstanding payments
• Maintain AR aging and assist with collections efforts
• Process accounts payable, including vendor bills and payment scheduling
• Assist with payroll processing and ensure accuracy and timeliness
• Maintain employee records and documentation (onboarding, payroll-related records, compliance files)
• Perform bookkeeping tasks and maintain accurate financial records
• Reconcile bank and credit card statements
• Coordinate with third-party accountants for reporting and financial reviews
• Track and process company expenses, including parking tickets and other operational costs
• Assist with internal financial tracking and reporting as needed
• Support ongoing improvements to financial systems, including potential transition from QuickBooks to Xero

Qualifications

• 2–5+ years of experience in bookkeeping, accounting, or similar role
• Solid understanding of AR, AP, and basic accounting principles
• Experience with payroll systems preferred
• Proficiency in QuickBooks required
• Experience with Xero is a plus
• Highly organized with strong attention to detail
• Comfortable following up on outstanding invoices
• Strong communication skills and ability to work with internal teams and external accountants
• Proficiency in Excel

Compensation

• Salary: $60,000 – $70,000, based on experience
• Opportunity for growth into a more senior role over time

About Aiston
Aiston Fine Art Services is a leading art logistics company specializing in transportation, installation, and storage of fine art. We operate a fast-paced, detail-driven business supporting galleries, collectors, and institutions. This role is ideal for someone looking to grow within a financial operations position and take on increasing responsibility over time.

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• Commuter assistance
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off

Work Location: In person