Accounting Manager

Position Summary

The Accounting Manager is a hands-on finance and accounting leader responsible for establishing and maintaining financial clarity, ensuring clean, timely books, and building the financial rhythms and systems that give Geo-Sci confidence in its decisions.

This role supports the Business Owner and Leadership Team, by owning core accounting execution (AP/AR/payroll/close), elevating the quality and timeliness of reporting, and driving practical automation across the full lifecycle—from field activity and order capture through invoicing, collection, and payment.

This role is ideal for a detail-oriented, systems-minded professional who thrives on getting the fundamentals right, keeps the financial house in order, and steadily reduces manual work through better processes and technology.

Key Responsibilities

Accounting, Tax & Compliance

• Own general ledger accuracy, coding discipline, and documentation standards.
• Execute month-end and year-end close with a repeatable cadence and clear deadlines.
• Reconcile bank and credit card accounts monthly; ensure the balance sheet is accurate and trusted.
• Manage accounts payable and accounts receivable end-to-end:
• Vendor setup, invoice review, approvals, and timely payments
• Customer invoicing support, collections follow-up, and AR hygiene
• Maintain and regularly review AR aging (0–30 / 31–60 / 61–90 / 90+) with escalation plans
• Administer payroll processing and ensure payroll entries reconcile to bank activity.
• Identify and resolve discrepancies between ADP exports, QuickBooks journal entries, and bank debits
• Maintain accounting policies, internal controls, and audit readiness.
• Support tax preparation, filings, and coordination with external CPAs; ensure deliverables are on time.
• Maintain and periodically review legacy and stale receivables; support write-off recommendations with documentation.
• Maintain accounting policies, internal controls, and audit readiness.
• Support tax preparation, filings, and coordination with external CPAs; ensure deliverables are on time.
• Maintain and periodically review legacy and stale receivables; support write-off recommendations with documentation.

Cash Management

• Monitor daily cash balances and cash flow activity.
• Support short-term cash forecasting and working capital planning.
• Ensure timely vendor payments while protecting liquidity and financial stability.
• Coordinate with banking partners as directed.

Financial Reporting, Margin & Profit Analysis

• Prepare internal financial reports, schedules, and management dashboards.
• Support budgeting, forecasting, and variance analysis.
• Track project-level costs, billing, and margins to support profitability analysis.
• Identify trends, risks, and improvement opportunities related to margins and financial performance.

Technology, Systems & Automation

• Support and continuously improve financial and operational systems from order initiation through invoicing and payment.
• Maintain accuracy and integration between accounting, billing, payroll, and operational systems.
• Identify opportunities for automation and process improvement that reduce manual effort and errors.
• Partner with leadership and vendors to implement tools that improve visibility, efficiency, and data integrity.

Strengths & Expertise

• Strong accounting foundation with high attention to detail and pride in accuracy
• Proven ability to get books current and keep them current (disciplined monthly close)
• Cash- and collections-minded: understands that AR aging drives business health
• Systems thinker who simplifies workflows and reduces manual entry

Priorities

• Margin & profitability (project-level costs, billing accuracy, early flags)
• Less manual work (automation and systems that remove busywork from the order-to-cash process)

Qualifications

• Bachelor’s degree in Accounting or Finance required (CPA/CMA track is a plus)
• 3–6 years of progressive accounting experience (public accounting and/or project-based environments strongly preferred)
• Experience with payroll processing and AP/AR management
• Proficiency with accounting software and Excel. Comfort working across multiple systems and data exports/imports
• Experience with QuickBooks and/or ERP, field-to-invoice workflows, and process automation preferred
• Experience in engineering, construction, or professional services environments preferred

Pay: $70,000.00 per year

Benefits:

• 401(k)
• 401(k) 4% Match
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Professional development assistance
• Relocation assistance
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• Accounting: 3 years (Required)

Language:

• English (Required)

Work Location: In person