Accounts & Admin Manager

About the Role
We’re seeking a highly organized, proactive, and solution-oriented Admin Manager with a solid accounting background to lead our administration function and support financial operations. The right candidate will oversee office management, systems, vendors, documentation — while also coordinating closely with Finance on budgets, controls, and reporting.

Key Responsibilities

• Lead and supervise the administration team and daily office operations.
• Develop and implement administrative policies, procedures, and workflows.
• Oversee leases, facilities, utilities, assets, and inventory management.
• Maintain organized filing systems for contracts, invoices, and company records.
• Support HR and Finance with onboarding, payroll documentation, reimbursements, and compliance files.
• Prepare and track admin budgets, expense reports, and cost-control measures.
• Review vendor invoices before submission to Finance and ensure proper approvals.
• Coordinate with the accounting team on purchase orders, GRNs, petty cash, and payments.
• Assist with month-end closing support related to administrative expenses.
• Ensure compliance with company policies and local regulations (health & safety, audits, etc.).
• Continuously streamline processes to improve efficiency and transparency.

Accounting & Financial Skills Required

• Strong understanding of basic accounting principles.
• Experience working with invoices, petty cash, purchase orders, and approvals.
• Ability to reconcile admin expenses and track budget variances.
• Experience with ERP/accounting systems (Odoo, SAP, QuickBooks, or similar).

Requirements

• Bachelor’s degree in Business Administration, Accounting, or related field.
• 3–5 years of experience in administration management, including financial coordination.
• Proven ability to manage teams and cross-department workflows.
• Excellent organization, documentation, and communication skills.
• Strong analytical mindset with attention to detail.
• Proficiency in MS Office ; ERP experience is a must.
• Ability to work under pressure and manage multiple priorities.

Preferred

• Experience in distribution, FMCG, retail, or corporate operations.
• Knowledge of local compliance and documentation requirements.

What We Offer

• Competitive salary and benefits.
• Stable and collaborative work environment.
• Opportunity to shape and strengthen the administration function.
• Professional growth and development.

Job Type: Full-time

Pay: From AED5,000.00 per month