Accounts & Operations Coordinator (E-commerce & Retail)

Job Title:

Accountant & Operations Executive

Company: Metelegance General Trading L.L.C / Rafplay
Location: UAE
Job Type: Full-Time

About the Role

We are looking for a highly detail-oriented Accountant & Operations Executive to manage daily financial activities while ensuring smooth and error-free operational flow across invoicing, inventory, and payment tracking.

This is a critical role that requires accuracy, accountability, and a strong sense of ownership across both accounts and backend operations.

Key ResponsibilitiesAccounts & Finance

• Handle daily invoicing ensuring all invoices are generated accurately and on time
• Maintain accounts using Tally (mandatory)
• Prepare and present accurate monthly financial statements and reports
• Monitor accounts receivable & payable
• Track incoming payments from platforms such as , , payment links, bank transfers, and POS systems
• Ensure no payment is missed, delayed, or unrecorded
• Maintain proper records of cash inflow and outflow
• Follow up on pending and overdue payments

Reconciliation & Accuracy Control

• Perform weekly and monthly reconciliations of:
• Bank statements
• Payment gateways (Tabby, Telr, payment links)
• POS and cash collections
• Identify and report any discrepancies immediately
• Ensure 100% accuracy in financial records with zero tolerance for repeated errors

Operations & Documentation

• Ensure all delivery notes and invoices are properly issued, tracked, and signed
• Maintain accurate documentation and filing systems (physical & digital)
• Ensure real-time updates (no backlog of entries)
• Coordinate with warehouse/logistics for smooth order processing

Inventory & Procurement Control

• Maintain and update stock records in real-time
• Ensure accurate stock tracking between system and warehouse
• Prevent duplicate purchasing by verifying stock before placing orders
• Verify purchase requests based on existing inventory levels
• Maintain minimum stock and reorder levels

Daily & Weekly Reporting

• Maintain a daily closing report, including:
• Total invoicing
• Payments received (by channel)
• Pending collections
• Stock movement summary
• Provide weekly reports to management, covering:
• Sales vs collections
• Outstanding payments
• Stock status
• Operational gaps/issues

Process Control & Ownership

• Ensure zero missed invoices, delivery notes, or financial entries
• Cross-check all transactions for accuracy
• Identify gaps and suggest improvements in systems and workflows
• Take full ownership of accounts and operations without constant follow-up

Requirements

• Proven experience in accounting + operations (e-commerce/retail preferred)
• Strong working knowledge of Tally (mandatory)
• Ability to prepare accurate monthly financial statements
• Strong knowledge of invoicing, stock management, and payment tracking systems
• Experience handling multi-channel payments (Tabby, Telr, payment links, POS)
• Proficient in Excel and accounting systems
• Highly organized with strong attention to detail
• Ability to multitask and meet deadlines efficiently

Preferred Candidate

• Experience in UAE market
• Background in retail / e-commerce / trading companies
• Strong coordination skills with warehouse and sales teams

What We Offer

• Growth opportunity in a fast-growing e-commerce & EV business
• Dynamic and supportive work environment
• Opportunity to work across finance + operations (multi-skill role)

How to Apply

Apply via Indeed or send your CV to: [your email]

Important Note

Candidates must be extremely detail-oriented. Any history of missed entries, inaccurate reporting, or poor tracking will not be suitable for this role.

This role is critical to the company’s daily operations. We are looking for someone who treats this responsibility as their own business.

Job Type: Full-time

Pay: AED2,500.00 - AED3,500.00 per month

Work Location: In person