Accounts Payable / Accounts Receivable Specialist

Position Type: Full-Time- In person

Position Summary

Sunbelt Material Handling is seeking a full-time Accounts Payable / Accounts Receivable Specialist to support our Dallas operations. This position is responsible for handling day-to-day AP and AR functions, maintaining accurate financial records, supporting invoice processing and collections, and assisting with administrative accounting tasks.

The ideal candidate is organized, detail-oriented, dependable, and able to work in a fast-paced environment while supporting multiple departments.

Essential Duties and Responsibilities

Accounts Payable (AP)

• Process vendor invoices accurately and timely
• Match invoices to purchase orders, receipts, and approvals
• Enter and maintain AP records within accounting systems
• Assist with vendor statement reconciliation and discrepancy resolution
• Coordinate invoice approvals through TrinDocs
• Ensure proper coding and documentation of invoices
• Maintain organized electronic and physical accounting records

Accounts Receivable (AR)

• Process customer payments and apply payments accurately
• Generate customer invoices and account statements
• Monitor customer accounts for outstanding balances
• Follow up on past due accounts and assist with collections
• Research and resolve billing discrepancies
• Maintain accurate AR aging records

Administrative & Accounting Support

• Assist with daily accounting and administrative functions
• Work closely with service, parts, and operations departments regarding billing and invoicing
• Support month-end closing activities and reporting
• Maintain confidentiality of financial and employee information
• Ensure compliance with company policies and accounting procedures
• Assist with additional accounting or office-related duties as assigned

Qualifications

• Previous AP/AR or accounting experience preferred
• Experience with Softbase, Tinnacity, and TrinDocs preferred
• Strong attention to detail and organizational skills
• Ability to prioritize tasks and manage multiple responsibilities
• Proficient in Microsoft Office, especially Excel
• Strong communication and customer service skills
• Ability to work independently and as part of a team

Physical & Work Requirements

• Full-time, in-office position located in Dallas, Texas
• Ability to sit, type, and work at a computer for extended periods
• Ability to occasionally lift files or office materials up to 20 pounds

Benefits

• Health, dental, and vision insurance
• 401(k) retirement plan
• Paid Time Off
• Employee Ownership Program (ESOP)
• Life insurance

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• How many years of Accounts Payable and/or Accounts Receivable experience do you have?
• Have you worked with collections or followed up on past due customer accounts? Please describe your experience.

Work Location: In person