Accounts Payable Lead

Description

Company Overview:

When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there’s really only one: Zones – First Choice for IT.TM

Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud & Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.

Position Overview:

The Accounts Payable Lead is responsible for optimizing vendor relationships, maintaining positive communication, and ensuring timely processing of transactions for assigned accounts. This role proactively engages cross-functionally to support Accounts Payable operations, standard operating procedures, and best practices. The ideal candidate possesses strong problem-solving skills, excellent communication, and the ability to lead and support the AP team in a dynamic, high-volume environment.

What you’ll do as the Accounts Payable Lead:

Employees employed in the role of Accounts Payable Lead shall be required to apply their independent mind and demonstrate intellectual abilities in their decision-making.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be a comprehensive list of the duties and responsibilities of the position, and the duties and responsibilities may change without notice.

Accounts Payable Processing & EDI Management

• Facilitate the timely processing of invoices through systematic processes including EDI.
• For vendors processed via EDI, ensure systematic matching and manage error queues daily.
• Investigate receiving or pricing issues to resolve matching variances with AP representatives.
• Review and research credit memos from statements determining if they relate to returns, pricing issues, or other receivables.
• Create payment journals for checks to be cut the following week.
• Update cash forecast spreadsheet for summarization by the end of Friday.

Accounts Payable Debits & Vendor Receivables

• Timely post AP DRs including price protections, product returns, credit card transactions, and prepayments.
• Review weekly aging reports and provide updates on outstanding AP DRs.
• Contact suppliers to obtain credit memos or review inventory activity to clear AP DRs.
• Partner with cross-functional teams to resolve process issues leading to AP DRs.

Vendor Statement Reconciliation

• Maintain regular communication with vendor AR teams to obtain statements monthly.
• Audit statements against outstanding AP and request invoice copies as needed.

Check Reconciliation & Logging

• Maintain detailed logs of printed checks, noting dates and mailing methods.
• Document voided checks to ensure continuity.
• Reconcile physical checks to ensure all issued checks are accounted for.
• Review invoice-level support for issued checks.

Leadership & Backup Support

• Provide backup support for processing invoices when team members are unavailable.
• Facilitate training for newly implemented systems and process enhancements.
• Identify process gaps and introduce improvements.
• Assist in weekly and monthly AP reporting.
• Review vendor setups for controls and accuracy, including payment terms and banking.
• Support periodic audits and expense research for leadership.

What you will bring to the team:

Education & Certifications:

• Bachelor’s degree in Accounting, Finance, Business, or a related field is required.

Required Experience:

• 5+ years of experience in Accounts Payable transactions processing in a high-volume environment.
• Ability to work collaboratively in a dynamic, fast-paced environment where flexibility, resiliency, and adaptability are essential.
• Strong organizational skills with attention to detail and ability to focus on the big picture.
• Leads by example with accountability and ownership of responsibilities.
• Excellent verbal and written communication skills.
• Strong problem-solving skills with a focus on meeting strict deadlines.
• Effectively presents information and responds to queries from management, vendors, and cross-functional teams.

Technology Focus & Requirements:

• Intermediate Excel skills.
• Experience with large ERP systems (Dynamics AX is a plus).

Zones offers a comprehensive Benefits package

At Zones, we are committed to fostering an inclusive and diverse workplace where every team member is valued and supported. We offer life insurance, optional health insurance, EOBI, and a voluntary pension scheme in line with Company policy. Employees also enjoy additional perks such as Complimentary meals, and access to our in-house gym.

We take pride in being an equal opportunity employer and remain dedicated to maintaining a workplace free from discrimination of any kind. If you are passionate about driving innovation in IT, sales, engineering, or operations, Zones provides a dynamic and collaborative environment to help you grow your career.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.

Job timings: 9:00PM – 06:00AM (Pk time)