Accounts Payable Processor – Global Retail (Shared Services)

Position Summary

The Accounts Payable Processor is responsible for the accurate and timely processing of vendor invoices and related payments for a global retail clothing company operating across multiple countries. The role supports high-volume, multi-entity accounts payable activities within an offshore shared service center, ensuring compliance with company policies, local statutory requirements, and internal controls.

Key Responsibilities

Invoice Processing & Payments

· Process high volumes of vendor invoices for global retail operations, including merchandise, freight, logistics, and non-merchandise expenses

· Perform 2-way and 3-way matching (invoice, purchase order, goods receipt)

· Validate invoices for accuracy, proper approvals, tax treatment (VAT/GST/sales tax), and coding

· Post invoices in ERP systems (e.g., SAP) in accordance with SLAs

· Support weekly and monthly payment runs (ACH, wire, checks, international payments)

Vendor Management

· Respond to vendor inquiries in a professional and timely manner

· Resolve invoice discrepancies, pricing issues, and payment delays

· Maintain accurate vendor master data in accordance with internal controls and SOX requirements

Month-End & Reporting Support

· Assist with month-end close activities, including accruals, reconciliations, and cutoff procedures

· Prepare and maintain AP aging reports

· Support audit requests and documentation requirements

Compliance & Process Improvement

· Ensure adherence to company policies, approval matrices, and internal controls

· Comply with local statutory and tax requirements across multiple jurisdictions

· Identify process inefficiencies and support continuous improvement initiatives within the SSC

· Follow documented standard operating procedures (SOPs) and contribute to updates as needed

Qualifications & Experience

Required

· Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)

· 1–3+ years of accounts payable experience, preferably in a shared service or BPO environment

· Experience processing invoices for multiple legal entities and currencies

· Working knowledge of ERP systems (SAP required)

· Strong attention to detail and ability to meet tight deadlines in a high-volume environment

· Proficiency in Microsoft Excel and other standard office tools

Preferred

· Experience supporting global retail or apparel companies

· Familiarity with indirect taxes (VAT, GST, sales/use tax)

· Experience working with offshore/onshore teams across time zones

· Exposure to SOX controls and audit environments

Key Competencies

· Strong analytical and problem-solving skills

· Excellent organizational and time-management abilities

· Clear written and verbal communication skills

· Ability to work independently while collaborating with global teams

· Customer-service mindset when dealing with vendors and internal stakeholders

Working Environment

· Offshore shared service center supporting global operations

· Fast-paced, deadline-driven environment aligned with retail calendars

· Regular interaction with regional finance teams, procurement, and logistics functions

Job Type: Full-time

Work Location: In person