Accounts Payable Specialist

Job Title : Accounts Payable/Payroll Specialist

Job Description :

The Accounting Specialist II is responsible for facilitating and performing a variety of complex clerical accounting functions in one or more of the following areas: general accounting, accounts receivable, accounts payable or payroll. These functions include preparing bank reconciliations on a periodic basis, maintaining all administrative activities of the accounting department, interacting with banks and vendors to resolve reconciliation problems, and performing all other responsibilities as directed by the business or as assigned by Management. This is a non-exempt position and typically reports to the Operations Controller or the Staff Accountant.

Essential Functions:

•Maintains logs and ledgers to facilitate period close

•Assists the management team in preparing financial reports, records, and bills for the Corporate office

•Facilitates accounts receivable functions such as preparing daily cash and sales envelopes, creating and distributing over/short notices, and auditing daily vouchers and voids

•Facilitates accounts payable functions such as checking and processing invoices, and researching discrepancies and unpaid invoices

•Facilitates payroll functions such as processing bi-weekly payroll, reviewing payroll registers, and processing draft check requests

•Acts as the local expert in all areas of cash handling; conducts department cash audits and tracks cashier audits and blind drop audits

•Evaluates reports and audits

•Utilizes exception based reporting tools to identify control deficiencies and enacts procedures to minimize losses

Minimum Qualifications, Knowledge, Skills, and Work Environment:

•Requires an Associate’s degree; Bachelor’s degree is preferred

•Requires a minimum of 3 years payroll and/or clerical accounting experience