Accounts Payable/Finance Assistant

Overview
This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Accounts Payable / Finance Assistant supports the daily financial operations of the organization with a primary focus on accounts payable processing and general finance support. This role is responsible for ensuring timely and accurate payment of invoices, maintaining financial records, assisting with reconciliations, and supporting month-end and audit activities. The Finance Assistant works closely with the finance team and other departments to ensure compliance with organizational policies, internal controls, and applicable regulations.

ESSENTIAL FUNCTIONS:

· Invoice & Payment Processing:
Review, verify, and process vendor invoices and payments, ensuring accuracy, proper approvals, and correct general ledger coding. Prepare manual check runs for vendor payments and signature processing.

· Vendor Relations & Issue Resolution:
Maintain positive vendor relationships by resolving billing discrepancies, responding to inquiries, and ensuring accounts remain current and in good standing.

· Compliance & Documentation:
Ensure adherence to organizational purchasing and payment policies. Maintain accurate and well-organized electronic documentation to support audit readiness.

· Reporting & Reconciliation:
Prepare monthly reconciliations for assigned general ledger accounts. Assist with month-end and year-end close activities, including required reports and schedules.

· Tax & Regulatory Reporting:
Maintain vendor W-9 forms and Certificates of Insurance (COIs). Assist with the preparation and submission of annual 1099 filings.

· Continuous Improvement & Collaboration:
Support enhancements to accounts payable processes and systems. Collaborate with finance and departmental staff to ensure consistent application of financial procedures.

· Administrative & Cross-Functional Support:
Provide general administrative and accounting support, including journal entries, petty cash management, and coordination with IT and other departments as needed.

· Professional Development:
Participate in cross-training initiatives to ensure coverage and strengthen team flexibility.

· Inventory and Ordering:

Keep accurate office supply inventory and order as needed.

· Other Duties as Assigned

QUALIFICATIONS:

• Associate degree and three years’ experience in multi-faceted administrative role.
• Knowledge of general ledger and accounting functions preferred.
• Experience in data entry with working knowledge of spreadsheets and word processing.
• Experience in Office 365 and Microsoft exchange preferred.
• Excellent personal computer skills and experience with standard business software.
• Strong customer service, communication and relationship building skills.
• Excellent problem-solving skills
• Strong understanding of accounting concepts including debits & credits, double entry bookkeeping, and journal entries
• Experience with accounts payable, accounts receivable, general ledger reconciliation, and bank statement analysis
• Ability to perform detailed analysis using Excel or similar tools to support financial reporting and audit processes
• Excellent organizational skills with the ability to handle multiple tasks efficiently in a fast-paced environment

Job Type: Full-time

Pay: $26.45 - $28.85 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• On-site gym
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person