Accounts Receivable Specialist / Assistant to Controller

Job Title: Accounts Receivable Specialist / Assistant to Controller

We are seeking a highly organized and detail-oriented Accounts Receivable Specialist / Assistant to the Controller to support our finance operations. This is an entry-level to early-career role with opportunities for growth within the finance team. This role is primarily focused on accounts receivable, cash flow management, and financial accuracy, while also providing targeted administrative support to senior financial leadership.

This is a finance-first role with high visibility, ideal for someone who thrives in a fast-paced environment, takes ownership of processes, and wants exposure to both day-to-day accounting operations and higher-level financial activities.

Administrative responsibilities are supportive in nature and should not overshadow the core accounting and receivables functions.

Key Responsibilities: Accounts Receivable (Primary)

• Generate and issue customer invoices accurately and timely manner
• Monitor accounts receivable aging and assist with follow-up on outstanding balances
• Post customer payments (checks, ACH, wires) and reconcile discrepancies
• Prepare and drop bank deposits, including remote/mobile deposits where applicable
• Maintain deposit logs and supporting documentation for all transactions
• Ensure proper internal controls are followed (e.g., dual verification, segregation of duties where applicable)
• Reconcile daily deposits to system records and bank activity
• Communicate with customers regarding billing questions and collections
• Maintain accurate customer records and credit terms
• Prepare AR aging reports and cash application summaries

Financial & Administrative Support

• Assist the Controller with basic financial reporting and analysis
• Support month-end close processes (AR reconciliation, revenue tracking)
• Prepare schedules, reports, and documentation for audits
• Provide support with budgeting and forecasting tasks as needed
• Help maintain internal controls and financial procedures

Operational & Cross-Functional Support

• Coordinate with sales and operations on billing and contract terms
• Support contract review for billing accuracy and revenue recognition
• Assist with system updates and data entry (NetSuite or other ERP systems)
• Maintain organized digital and physical financial records

Office Administrative Duties (Secondary)

• Manage general office operations including supplies, mail, and vendor coordination
• Schedule meetings and assist with calendar management for leadership
• Prepare and organize documents, reports, and presentations
• Provide light administrative support to the Controller as needed
• Assist with onboarding logistics and general office coordination tasks

Note: This portion of the role is intended to support finance leadership and overall office efficiency, but the primary focus of this position remains Accounts Receivable and financial operations.

Compensation & Benefits

• Hourly pay starting: $22 per hour (entry-level to early career)
• Opportunity for performance-based increases or bonus
• Health, dental, and vision insurance
• Paid time off and holidays
• Opportunities for growth within the finance team

Pay: From $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Accounts receivable: 4 years (Required)
• Administrative: 4 years (Required)

Location:

• Durham, NC 27704 (Required)

Work Location: In person