Admin Assistant

Job Title: Admin Assistant / Coordinator

Location: [UAE / City]
Department: Administration / Operations
Reports To: Operations Manager / Accounts Manager

Job Summary

We are looking for a proactive and organized Admin Assistant to support daily administrative operations, coordinate between departments, follow up on accounts-related matters, and manage delivery arrangements. The ideal candidate will have strong communication skills and the ability to handle multiple tasks efficiently.

Key Responsibilities

• Coordinate daily activities between sales, operations, technicians, and clients
• Follow up with the accounts team and clients regarding invoices, SOAs, and pending payments
• Prepare and maintain administrative documents, reports, and records
• Arrange deliveries and installations with clients and internal teams
• Track delivery schedules and ensure timely completion
• Handle email communication, calls, and client follow-ups professionally
• Maintain records of purchase orders, delivery notes, and service schedules
• Support management with general office administration tasks
• Ensure proper documentation and filing (soft & hard copies)

Accounts & Coordination Responsibilities

• Follow up on outstanding invoices and payment confirmations
• Coordinate with clients and internal teams regarding billing status
• Update payment trackers and Excel sheets
• Assist in preparing SOAs, quotations, and delivery documentation

Requirements & Qualifications

• Diploma or Bachelor’s degree in Business Administration or a related field
• Proven experience as an Admin Assistant, Coordinator, or similar role
• Good knowledge of MS Office (Excel, Word, Outlook)
• Strong communication and coordination skills
• Ability to multitask and work under pressure
• Experience in accounts follow-ups or basic accounting support is an advantage

Skills & Competencies

• Strong organizational and time-management skills
• Attention to detail and accuracy
• Professional communication and follow-up skills
• Problem-solving attitude

Job Type: Full-time

Pay: AED2,500.00 - AED3,000.00 per month